Overview

The Program in Latin American Studies (PLAS) seeks a Program Manager to provide administrative oversight and support for this academic unit. Reporting to the PLAS faculty Driector, the Program Manager executes policy and provides strategic direction for the operation of the program. The Program Manager participates in short and long-term planning for program operations and activities, and ensures that the faculty, students, and staff in the program have the necessary assistance to carry out their academic, research and administrative duties. While the director establishes the academic and intellectual direction of the program, the program manager provides support for the director's vision.

The three most important aspects of the program manager's responsibilities are financial management, staff supervision, and academic management. The program manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The program manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

Responsibilities

Budget and financial management:
In collaboration with the Director, the program manager develops the administrative budget for the program. The manager is responsible for careful and appropriate management of the budget, monitors spending, and provides regular and timely analyses and projections to the Director.

Academic management:
The program manager oversees the undergraduate minor and graduate certificate, including monitoring student course work requirements, preparing and submiting courses, and related tasks and communications.

Personnel Management:

The program manager coordinates searches PLAS personnel searches, and manages all aspects of personnel appointments and onboarding. The program manager supervises the hiring, performance reviews, merit increase process, and terminations of the Events and Communications Coordinator and the IT support specialist.

Events and Communications:

The program manager provides general oversight of seminars/lectures, workshops, conferences, advisory council, Class Day, faculty meetings, and Princeton Reunions. The program maanger directs all administrative aspects of the Global Seminars offered in Latin America, as applicable, during the summer. The role also oversees the coordination of the annual report, and all publicity including newsletters, brochures, e-announcements and website.

Qualifications

Essential Qualifications

- Bachelor's gegree or equivalent, and at least five years of relevant work experience.

- Demonstrated leadership, problem-solving, decision-making, and communications skills.
- Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations.
- Supervisory experience and ability to coach and mentor staff
- Superior organizational skills and ability to manage multiple priorities.
- Strong interpersonal skills and the ability to communicate in a manner that is professional, objective and easily understood.
- Sensitivity to the needs and concerns of faculty, staff, and students and other members of the University community.
- Knowledge of University policies, visa regulations, federal work study requirements, tax laws and fair labor standards.

Preferred Qualifications

- Intermediate or advanced proficiency in Spanish desirable
- Experience in university administration strongly preferred
- Experience in facilities management

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No

Experience Level

Mid-Senior Level

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Salary Range

$98,000 to $110,000