Program Manager - Occupational Therapy (OT)

HealthPro Heritage

$87K — $99K *
Healthcare
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Degree in relevant therapy discipline (PT, OT, SLP, or Assistance)
  • Valid state licensure in therapy field or license eligible
  • 3-5 years clinical experience in rehabilitation or healthcare
  • Preferred experience in supervisory or management roles
  • Strong leadership and multi-disciplinary team management skills
  • Deep understanding of rehabilitation principles and patient care
  • Excellent communication skills for stakeholder interaction
  • Effective problem-solving and decision-making abilities
  • Strong organizational skills for resource and budget management
  • Familiarity with healthcare regulations like HIPAA and Medicare.

Responsibilities

  • Manage and supervise clinical therapy staff, including hiring and performance evaluations
  • Ensure compliance and develop corrective plans for clinical staff
  • Maintain a clinical caseload and ensure high-quality service delivery
  • Conduct reviews for therapy program effectiveness and efficiency
  • Develop strategies to expand therapy programs and increase caseloads
  • Lead marketing efforts for the therapy program with local healthcare providers
  • Oversee scheduling and coverage of therapists and patients
  • Track assessment data and adhere to documentation guidelines
  • Investigate and resolve patient and staff-related issues
  • Provide ongoing education and training to staff and community.

Benefits

  • Strong team collaboration with nursing and caregivers
  • Access to residents for better continuity of care
  • Hands-on functional therapy environment focusing on real-life ADLs
  • Supportive memory care setting for dementia-focused interventions
  • Reinforcement of therapy techniques by staff between sessions
  • Stable caseload with fewer cancellations
  • Involvement of families to improve outcomes and education.
Full Job Description
Overview

MUST BE AN OCCUPATIONAL THERAPIST TO QUALIFY FOR THIS POSITION!

Need: Full-time

Location: Morning Pointe in Franklin, TN

Rate Ranges: $42-$48/hr with potential bonus

Perks:

  • Strong team collaboration with nursing and caregivers
  • Consistent access to residents for better continuity of care
  • Hands-on, functional therapy environment (real-life ADLs)
  • Memory care setting supports dementia-focused interventions
  • Staff reinforcement of therapy techniques between sessions
  • Stable caseload with fewer cancellations
  • Family involvement improves outcomes and education
Responsibilities

Team Leadership & Management

  • Directly manage and supervise clinical therapy staff, including hiring, performance appraisals, and fostering a positive team atmosphere.
  • Monitor personnel compliance, credentials, and develop corrective action plans when necessary.

Clinical Oversight & Quality Assurance

  • Maintain a clinical caseload and ensure the delivery of high-quality therapy services in compliance with regulatory standards (e.g., CARF, JCAHO).
  • Conduct reviews of therapy programs and services to assess effectiveness and efficiency.

Program Development & Growth

  • Develop strategies to expand therapy programs, including building caseloads and implementing special initiatives like fitness or dementia programs.
  • Lead marketing efforts with local hospitals, physicians, and the community to promote the therapy program.

Operational Management

  • Oversee scheduling of patients and therapists to ensure adequate coverage.
  • Track and report assessment period data, ensuring proper documentation and adherence to Medicare and company guidelines.

Problem Resolution & Staff Support

  • Investigate and resolve patient, staff, or service-related issues, ensuring open communication and problem-solving.
  • Provide ongoing education and in-service training to staff and community members.

Compliance & Safety

  • Maintain up-to-date knowledge of laws and regulations governing rehabilitation services.
  • Ensure a safe environment by complying with infection control, OSHA standards, and proper use of tools and equipment.
Qualifications
  • Education: Degree in required discipline (Physical, Occupational, Speech Therapy and/or Physical Therapy/Occupational Therapy Assisting).
  • Licensure: Valid state licensure as a PT/OT/SLP and/or PTA/COTA, or license eligible
  • At least 3–5 years of clinical experience in rehabilitation or a related healthcare field.
  • Supervisory or management experience in a healthcare setting preferred, ideally in rehab therapy
  • Leadership & Team Management: Strong ability to lead, motivate, and manage a multidisciplinary team of therapists and support staff.
  • Clinical Knowledge: Deep understanding of rehabilitation principles, practices, and patient care protocols.
  • Communication: Excellent written and verbal communication skills for interacting with staff, patients, families, and stakeholders.
  • Problem-Solving: Effective decision-making and critical thinking skills to address challenges and improve operations.
  • Organizational Skills: Strong ability to manage schedules, resources, and budgets efficiently.
  • Compliance Knowledge: Familiarity with healthcare regulations, including HIPAA, Medicare/Medicaid, and other applicable laws.

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