We are looking for a Program Coordinator supports the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization, partnering with primary projects leads to coordinate cross-functional activities, manage documentation, and help keep team initiatives on track.
Key Responsibilities- Logistical Assistance: Support the execution of large-scale events, including Town Halls and All Hands meetings. This includes assisting with venue logistics, audio-visual coordination, and attendee invitation lists.
- On-Site Support: Serve as a point of contact during live events to assist with room setup and on-site logistics, ensuring a seamless experience for leaders and participants.
- Administrative Partnership: Coordinate with other departments to align schedules and ensure consistent event planning across the enterprise.
- Agenda Development: Assist in the creation and management of meeting agendas for recurring governance forums and leadership sessions.
- Process Support: Support timeline and milestone tracking across project workstreams, flagging schedule risks as needed. Partner with the broader team to keep deliverables within the agreed scope and timeline.
- Gap Coverage: Provide flexible administrative support during peak event cycles or when organizational needs require it.
- Collaborative Spirit: Strong ability to work as part of a team, support primary leads, and partner effectively with administrative colleagues.
- Operational Discipline: High level of accuracy in managing agendas, tracking action items, and maintaining documentation.
- Proactive Coordination: Ability to identify upcoming logistical needs and timeline risks and coordinate mitigation actions before issues arise.
- Professionalism: Maintain a steady, professional presence when interacting with senior leaders and their support teams.
Job Requirements
Details:
Skills Required- Event planning, Communications, Employee engagement, Microsoft Office, Administration
Experience Required- 2+ years of experience in IT
- Previous experience in program/project coordination, cross-functional stakeholder support, or event logistics within a large-scale corporate environment.
- Experience coordinating across multiple business functions or departments to support shared goals and timelines.
- Technical Proficiency: Strong skills in the Microsoft 365 suite, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot; familiarity with task/milestone tracking tools such as Planner and SharePoint to support program coordination.
- Communication: Clear and effective written and verbal communication skills, with a focus on professional coordination.
- Organization: Exceptional attention to detail and the ability to track multiple moving parts, deliverables, and timelines across concurrent initiatives.
Experience Preferred- Experience with Copilot and/or Open Code AI tools.
Education Required**Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives***#LI-PS11
#LI-ONSITE
Pay Range:
$ 40.00 - $ 45.00
