Product Manager, Legal Entity Management Systems

Greystar Worldwide, LLC • $145K — $155K *
US-AnywhereRemote in United States
Real Estate & Construction
5 - 7 years of experience
1 month ago
Job Overview by Ladders

Qualifications

  • 5+ years in systems analysis, product ownership, or legal operations within real estate or investment management.
  • Hands-on experience with legal entity management platforms, preferably Diligent Entities.
  • Proficiency with document management systems, particularly iManage.
  • Strong knowledge of legal entity structures and corporate governance within large organizations.
  • Ability to advocate for platform enhancements and connect them to business outcomes.
  • Familiarity with data integrations and their implications on operational efficiency.
  • Excellent analytical and communication skills, adept at engaging legal and financial stakeholders.

Responsibilities

  • Own administration and user management for Diligent and iManage platforms.
  • Gather requirements and prioritize enhancements for the legal entity management ecosystem.
  • Collaborate with engineering teams on system integrations and data quality assurance.
  • Monitor and troubleshoot integration issues, ensuring clear communication with technical teams.
  • Deeply understand legal entity data flows to identify gaps and enhance processes.
  • Translate stakeholder pain points into actionable platform improvements.
  • Maintain thorough platform documentation and compliance standards.

Benefits

  • Specialized healthcare and life insurance coverage with low costs for employees after certain service milestones.
  • Generous vacation and personal leave package, with additional perks for longevity.
  • Eligible for housing discounts at Greystar-managed properties for onsite employees.
  • Significant paid sabbatical after a decade of service and every five years thereafter.
  • 401(k) with employer matching to strengthen retirement savings efforts.
  • Comprehensive support for family-related benefits, including paid parental leave and fertility reimbursement.
  • Access to various wellness and employee assistance programs.
Full Job Description
JOB DESCRIPTION SUMMARY
Greystar is the largest operator of apartments in the United States and a globally recognized real estate investment manager. As our business scales across markets and legal structures, the systems that manage our legal entity ecosystem have become mission-critical infrastructure. This role sits at the intersection of legal operations, technology, and product ownership - and is central to how our corporate legal, investment, accounting, and operations teams get work done every day.

We are looking for a Product Manager who brings both a real estate legal background and a technology mindset. You will be the primary owner of our Diligent legal entity management platform and iManage document management system, responsible not just for keeping them running but for making them better. You will work closely with engineering teams on integrations, support cross-functional stakeholders, and help shape how these platforms evolve over time.

JOB DESCRIPTION

WHAT YOU'LL DO
  • Own day-to-day platform administration, configuration, and user management for Diligent and iManage, ensuring both systems are reliable, well-governed, and aligned to business needs.
  • Act as the primary product owner for the legal entity management ecosystem - gathering requirements, identifying improvement opportunities, prioritizing enhancements, and driving adoption across teams.
  • Partner with engineering teams on integrations between Diligent, iManage, and peripheral systems including Oracle, OneStream, and others - owning requirements definition, testing, exception monitoring, and issue identification and escalation.
  • Monitor integration health and data quality, identify anomalies or failures in exception reporting, diagnose root causes, and communicate clearly with engineering on resolution path and priority.
  • Develop a deep understanding of legal entity data flows - how entities are created, structured, documented, and connected across systems - and use that understanding to identify gaps and drive improvements.
  • Work closely with legal, investment, accounting, treasury, and operations stakeholders to understand workflow pain points and translate them into platform enhancements and process improvements.
  • Maintain platform documentation, governance standards, and user training materials to ensure consistent and compliant usage across teams.
  • Support onboarding of new legal entities, ensuring accurate and timely data entry, document loading, and downstream synchronization across connected systems.
  • Contribute to roadmap planning by surfacing user feedback, tracking platform gaps, and helping prioritize initiatives against business impact.
  • Stay current on Diligent and iManage product updates, evaluate new capabilities, and make recommendations on adoption where relevant.

WHAT WE'RE LOOKING FOR
  • 5+ years of experience in a systems analyst, product owner, legal operations, or technology role within a real estate, investment management, or legal environment.
  • Hands-on experience with legal entity management platforms - Diligent Entities or comparable systems strongly preferred.
  • Experience with document management platforms - iManage or comparable systems preferred.
  • Strong understanding of legal entity structures, corporate governance, and how entities, documents, and ownership data are managed in a large real estate or investment organization.
  • Demonstrated ability to own a platform product end to end - not just administer it but improve it, advocate for it, and connect it to business outcomes.
  • Comfortable working with integration data flows - you don't need to write the code, but you need to understand what data is moving, where it's going, what breaks when it doesn't, and how to communicate that to an engineering team clearly.
  • Strong analytical skills - able to dig into exception reports, identify patterns, and surface actionable findings without being asked.
  • Excellent written and verbal communication skills - you work with legal, finance, and technology stakeholders and need to translate effectively across all three.
  • Organized, detail-oriented, and comfortable managing multiple priorities in a fast-moving environment.
  • Self-directed - you don't wait to be told what needs fixing. You find it, make the case, and drive it forward.

NICE TO HAVE
  • Familiarity with Power Platform, Power Automate, or Cognito Forms for workflow automation and data intake.
  • Exposure to Oracle or OneStream in a financial or investment management context.
  • Experience working in or alongside a corporate legal or corporate secretary function.
  • Prior experience at a large real estate investment manager, REIT, or private equity real estate firm.


The salary range for this position is $145,000 - $155,000 USD Annually.

#LI-BB1

#LI-Remote

Additional Compensation:

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.
  • Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.
  • Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.


Robust Benefits Offered*:
  • Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
  • Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
  • For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
  • 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
  • 401(k) with Company Match up to 6% of pay after 6 months of service.
  • Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
  • Employee Assistance Program.
  • Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
  • Charitable giving program and benefits.


*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

This position may be performed remotely anywhere within the United States except the state of Alaska.

ANTICIPATED CLOSING DATE
August 24, 2026
This date may be subject to change due to evolving business needs.

About Greystar Worldwide, LLC

Greystar Worldwide, LLC Careers

Joining Greystar Worldwide, LLC presents an unparalleled opportunity to become part of a leading team of professionals dedicated to pioneering innovations in the global marketplace. Greystar Worldwide, LLC stands as a beacon of career growth and professional development, offering a plethora of job opportunities across various sectors.

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Greystar Worldwide, LLC invites talented individuals to explore its diverse range of job opportunities. From internships that provide a solid foundation for future leaders to full-time positions that challenge and expand professional skills, Greystar Worldwide, LLC is a hub for career advancement.

Innovation and Leadership

At Greystar Worldwide, LLC, innovation intersects with leadership, driving the company to new heights in industry standards and operational excellence. Employees are encouraged to lead projects that set benchmarks in technology and service, fostering a culture of continuous improvement and creative problem-solving.

Diversity and Inclusion

With a commitment to diversity and inclusion, Greystar Worldwide, LLC ensures that all team members receive diversity training, promoting an environment where everyone’s contributions are valued. This approach not only enhances team dynamics but also contributes to the company’s robust problem-solving capabilities.

Professional Growth and Development

Career growth at Greystar Worldwide, LLC is not just a possibility—it is a priority. The company supports its employees with unmatched training programs, leadership development courses, and opportunities for networking and professional growth. This commitment ensures that every team member can reach their full potential.

Benefits and Culture

Greystar Worldwide, LLC is renowned for its vibrant culture and comprehensive benefits package designed to support the well-being and financial security of every team member. Employment at Greystar Worldwide, LLC means access to health benefits, retirement plans, and wellness programs that together create a supportive and positive workplace.

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Greystar Worldwide, LLC is actively hiring and looking for individuals who are passionate, curious, and driven to excel. Candidates interested in applying are encouraged to submit their resume and prepare for an interview process that values insight, experience, and a readiness to contribute to a dynamic team.

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Greystar Worldwide, LLC is not just a company—it is a place where careers are made, skills are honed, and professional achievements are recognized and celebrated. Join Greystar Worldwide, LLC to be part of a team that is shaping the future through innovation, leadership, and a commitment to excellence.
Learn more about Greystar Worldwide, LLC
Industry
Real Estate & Construction
* Ladders Estimates

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