Full-Time, Permanent Procurement & Facilities ManagerOn-Site- Waterloo, OntarioKaris Disability Services is seeking an experienced and strategic
Procurement & Facilities Manager to lead and enhance our organization-wide procurement and facilities functions. This role is responsible for driving compliant, cost-effective procurement strategies, overseeing facilities operations across organizational sites, and supporting capital renewal initiatives for properties and vehicles. The successful candidate will play a critical role in ensuring operational efficiency, regulatory compliance, and strong vendor performance while leading and developing a high-performing team.
Key Responsibilities:Strategic Procurement Leadership & Compliance- Develop and implement a comprehensive procurement strategy aligned with organizational goals
- Ensure compliance with the Broader Public Sector (BPS) Accountability Act, Supply Chain Ontario, and applicable Ontario and Saskatchewan procurement directives
- Lead major invitational and open competitive procurements
- Standardize procurement processes across all districts
- Develop, recommend, and maintain procurement policies and procedures
- Implement compliance monitoring, reporting, and risk mitigation strategies
- Support inventory reporting for evaluation and legislative compliance
Facilities Management Leadership- Provide strategic oversight for facility operations at all sites, ensuring safety, reliability, and efficiency
- Oversee facilities-related vendors, contractors, and service providers
- Develop service level agreements and maintenance programs
- Ensure regulatory compliance for small drinking water systems, including reporting to the Ministry of Environment, Conservation and Parks
- Review and support capital plans, facilities projects, and lifecycle asset planning
- Identify and mitigate facilities-related risks; support business continuity and emergency response
- Respond to and coordinate resolution of facilities incidents (e.g., HVAC failures, water leaks)
- Lead vendor performance management, contract negotiations, and supplier evaluations
People Leadership, Training & Development- Directly supervise the Procurement Specialist, Property & Facilities Coordinator, and Office Manager
- Provide coaching, performance management, and professional development support
- Conduct regular one-on-one meetings, annual performance reviews, and recognition activities
- Identify training needs and coordinate technical, safety, and compliance training
- Develop procurement toolkits, resources, and training programs across districts
- Support district-level Community Facility Specialists
- Promote collaboration, innovation, and adoption of best practices
Education, Experience and Requirements:- Minimum 7 years of progressive procurement experience
- At least 5 years at a senior or strategic level with demonstrated success in procurement leadership, vendor management, and process improvement
- Experience within the Broader Public Sector (BPS) is an asset
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field
- Procurement or contract management certification preferred
- Ontario Public Buyer's Association (OPBA) designation considered an asset
- Occasional overnight travel required
- Periodic exposure to environmental hazards (e.g., chemicals) related to facilities oversight
Why Should You Apply?- Live out our shared values, help others, and find purpose in your work every day.
- Receive competitive wages.
- Comprehensive Benefits Package, 4 weeks of vacation and an Employee and Family Assistance Plan
- Grow your leadership with mentorship, training, career development, and tuition reimbursement.
- Collaboration and Teamwork-Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.
- Make a significant impact in the lives of people with developmental disabilities, and the sector, by joining Canada's largest Developmental Disabilities service provider.
Application Deadline:Monday, June 8th, 9:00 amApply with a cover letter and résumé by Monday, June 8th, 9:00 amto the attention of the Director of Strategic Finance via the Apply Now feature.Start Date: July, 2026Salary Range: $91,500- $103,830 
