Job Profile:

IT Project Specialist 4

Job Family:

IT Project Management

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Works closely and collaboratively with project managers and product managers to assist with complex tactical tasks for project/product execution; develops and maintains relationships with the project/product team members; is committed to project/product success.

Job Description:

The Portfolio Manager IT provides strategic leadership and oversight for a portfolio of technology investments, products, programs, and projects within Arizona State University’s Enterprise Technology organization. The Portfolio Manager partners with executive leaders, functional stakeholders, Product Owners, Project Managers, and technical teams to ensure portfolio investments and resources are aligned with university and Enterprise Technology strategies, priorities, and desired outcomes.

Serving as a key connection point between strategy and execution, the Portfolio Manager helps establish and maintain the strategic direction of the portfolio and translates organizational priorities into an integrated portfolio roadmap. The position maintains visibility across product roadmaps, programs, projects, and other significant portfolio activities to understand dependencies, investment needs, resource demands, risks, and opportunities.

The Portfolio Manager facilitates portfolio-level prioritization and planning, helping stakeholders make informed decisions regarding investments, sequencing, capacity, and resource allocation. The position provides high-level oversight of portfolio budgets, monitors portfolio performance, and evaluates progress toward expected outcomes and benefits.

As artificial intelligence becomes increasingly integrated into university technology products, services, and business processes, the Portfolio Manager maintains awareness of AI technologies, capabilities, opportunities, limitations, and emerging considerations. The position collaborates with functional and technical stakeholders to understand how AI-enabled products and initiatives affect portfolio strategy, investment decisions, roadmaps, resource requirements, risk, and expected outcomes.

Success in this role requires the ability to operate effectively in a highly collaborative, matrixed environment. The Portfolio Manager develops strong relationships across functional and technical teams, facilitates productive conversations among stakeholders with differing priorities, and identifies shared interests and mutually beneficial solutions. The Portfolio Manager must be able to synthesize complex information, communicate effectively with audiences ranging from executives to delivery teams, and provide the transparency and insights necessary for effective portfolio decision-making.

Salary Range: $100,000 - $115,000; DOE

Essential Duties:

• Partner with executive and senior stakeholders to establish and maintain strategic direction, priorities, and desired outcomes for the portfolio.

• Develop, maintain, and communicate an integrated portfolio roadmap encompassing relevant products, programs, projects, and strategic initiatives.

• Facilitate portfolio prioritization and investment discussions with executive, functional, product, and technical stakeholders.

• Provide high-level oversight of portfolio budgets, forecasts, planned investments, and resource requirements.

• Establish and maintain portfolio-level measures, reporting, dashboards, and other mechanisms that provide stakeholders with meaningful insight into portfolio health and performance.

• Identify and communicate portfolio-level risks, issues, dependencies, constraints, and opportunities that may affect strategic objectives or successful delivery.

• Facilitate decisions regarding competing priorities, sequencing, resource allocation, and portfolio tradeoffs.

• Collaborate closely with Product Owners and product teams to understand product strategy, roadmaps, lifecycle considerations, and investment needs.

• Connect product, project, program, operational, and strategic perspectives to provide stakeholders with an integrated view of the portfolio.

• Foster cooperative, matrixed working relationships across organizational boundaries by identifying stakeholder needs, concerns, interests, and shared objectives.

• Develop presentations, recommendations, analyses, and executive-level communications to support portfolio planning and decision-making.

• Continuously evaluate portfolio composition and performance and recommend adjustments based on changing strategies, priorities, capacity, risks, and organizational needs

• Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.

• Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.

• Collaborate across teams and actively participate in ET/ASU events and programs.

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Desired Qualifications:

• Evidence of PMP or PgMP certifications or equivalent of 4 years of project/program management experience.

• Experience managing or providing strategic oversight for a portfolio of technology products, programs, projects, investments, or initiatives in a large, complex organization.

• Strong understanding of the relationships among portfolio management, product management, program management, and project management.

• Experience facilitating prioritization and investment decisions involving competing initiatives, limited resources, dependencies, and differing stakeholder needs.

• Experience evaluating organizational capacity, resource demand, and resource allocation across multiple initiatives.

• Knowledge of artificial intelligence concepts, technologies, capabilities, limitations, and trends, including generative AI and its potential applications within an enterprise environment.

• Ability to evaluate AI-enabled initiatives from a strategic and portfolio perspective, including potential value, investment requirements, resource implications, dependencies, organizational impacts, and risk.

• Demonstrated ability to identify and communicate portfolio-level risks, dependencies, constraints, and tradeoffs.

• Demonstrated ability to communicate complex technical, financial, and strategic information clearly to both technical and non-technical audiences.

• Experience preparing and presenting portfolio information, recommendations, and decision materials to executives and senior leadership.

• Demonstrated success working in a highly matrixed organization where influence, collaboration, and relationship-building are critical to achieving outcomes.

• Knowledge of portfolio governance, demand management, capacity planning, prioritization frameworks, and portfolio performance management practices.

• Familiarity with multiple technology delivery approaches, including Agile, product-oriented, iterative, and traditional project delivery methodologies.

• Demonstrated ability to model empathy, compassion, and emotional intelligence.

• Experience in a values-driven organization with a strong commitment to inclusion and belonging.

• Ability to cultivate a psychologically safe environment where all team members can thrive.

• Capacity to inspire and drive meaningful change in individual, institutional, and corporate behaviors to support a more sustainable environment.

• Commitment to leading by example through effective communication, active participation, and advocacy for the institution’s sustainability programs.

Working Environment:

• Activities primarily take place in a standard, climate-controlled office environment and may involve extended periods of sitting, standing, or moving between office spaces.

• This role involves regular use of a computer (desktop and/or laptop), including a keyboard and mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

Special Instructions to Applicants:
Please include a cover letter that describes your interest in the Portfolio Manager IT position and addresses your experience with artificial intelligence (AI). As part of your cover letter, please describe:

• How have you used AI technologies or AI-enabled tools in previous professional roles, including specific examples where appropriate.

• Your overall experience with and understanding of AI, including generative AI and its application in the workplace.

• How you envision using AI in your role as an Enterprise Technology Portfolio Manager to enhance portfolio management practices, decision-making, collaboration, analysis, communication, or other aspects of the role.

We recognize that candidates may have varying levels and types of experience with AI. Responses should focus on practical experience, perspective, and thoughtful application of AI rather than requiring deep technical AI expertise.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.