Job Title IT Purchase Order & Hardware/Software Renewal Analyst Technology Procurement & Licensing
Role Overview The IT Purchase Order & Hardware/Software Renewal Analyst supports the end-to-end lifecycle of IT purchase orders and hardware and software renewal processing. This role focuses on IT procurement activities and ensures accurate PO execution, renewal tracking, financial governance, and vendor coordination to maintain uninterrupted IT services and compliance with enterprise financial and procurement controls.
The role combines responsibilities currently performed across IT PO processing and HW/SW renewal operations, requiring close collaboration with IT, Finance, Procurement, Strategic Sourcing, and vendors.
Key Responsibilities Technology Procurement & Licensing - Execute hardware and software purchase orders and renewals, including software licenses, hardware asset management, and IT Services engagements.
- Process and manage IT purchase orders for hardware and software renewals in alignment with procurement policies and financial controls.
- Ensure purchase orders align with vendor Master Service Agreements (MSAs), Enterprise License Agreements (ELAs), and contractual terms.
- Partner with IT Managers, Investment Managers, Product Line Leads, and Strategic Sourcing to validate renewal scope, pricing, entitlement, and contract terms.
- Track upcoming hardware and software maintenance renewals to ensure timely PO creation and funding availability.
- Monitor PO balances, renewal timelines, and funding structures to prevent service disruptions or expired maintenance agreements.
- Partner with Procurement and vendors to resolve PO discrepancies, invoice issues, or contract alignment questions.
Financial Management & Reporting - Create and maintain purchase orders in SAP, ensuring alignment with correct WBS elements, cost centers, and funding structures.
- Support financial tracking and reporting related to IT renewal spend and PO utilization.
- Utilize Apptio to forecast and centralize hardware and software renewal costs, maintain accurate contract and financial data, and provide transparent reporting for IT leadership.
- Demonstrate strong financial acumen to ensure accurate forecasting, spend management, and compliance in IT procurement activities.
Governance, Risk & Compliance - Maintain documentation, renewal trackers, and audit-ready records to support internal and external audits.
- Ensure compliance with contractual usage rights, audit clauses, renewal timelines, and internal financial controls.
- Partner with Finance, Procurement, and IT stakeholders to mitigate operational and financial risks.
- Maintain transparency and traceability throughout the IT procurement and renewal lifecycle in support of a strong governance and compliance culture.
Technical & Professional Skills - Knowledge of procure-to-pay (P2P) systems and processes.
- Hands-on experience with ERP and procurement tools such as SAP, Ariba, Fieldglass, ServiceNow, and SharePoint.
- Strong understanding of IT procurement, software licensing, and hardware/software maintenance renewals.
- Exceptional stakeholder management and communication skills with the ability to coordinate across multiple functions.
- Strong attention to detail with the ability to manage multiple renewal timelines and purchase orders simultaneously.
Qualifications - Minimum 5+ years of experience in IT financial coordination, procurement support, or IT purchase order processing.
- Experience supporting IT hardware and software renewals in an enterprise environment.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities, work independently, and operate with minimal supervision.
- Proficiency in MS Office Suite (Excel, PowerPoint, Word) and enterprise financial/procurement systems.
