Kadiak, LLC, a Koniag Government Services company
, is seeking a PMO Management Analyst to support Kadiak and our government customer. The position is remote.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The PMO Management Analyst will deliver broad-based program management, data governance, records management, and enterprise operations support across multiple functional areas. This individual will serve in key designated roles, including supporting enterprise records coordination, geospatial data governance, executive program operations, and special initiative support. The successful candidate will demonstrate strong analytical capabilities, exceptional organizational skills, and the ability to manage complex, cross-functional workstreams with minimal supervision in a fast-paced federal environment.
Principal responsibilities will include, but are not limited to:Records Management & SharePoint Modernization:- Serve in officially designated roles as Contractor Records Coordinator (CRC) and Alternate Essential Records Liaison (AERL), supporting an Essential Records Program in alignment with Federal NARA policy, continuity directives, and COOP requirements.
- Lead and support enterprise-wide SharePoint environment modernization efforts, transforming legacy systems into fully compliant, records-driven digital ecosystems across multiple organizations.
- Conduct end-to-end data inventories, metadata analysis, and system mapping to support phased migration strategies aligned with NARA and agency records schedules.
- Develop migration frameworks, governance structures, and operational workflows that standardize data handling and records management practices across organizational units.
- Design and implement SharePoint site architectures, including permissions models, content hierarchies, and lifecycle management controls.
- Coordinate with the Departmental Records Officer to validate PERM entries and ensure essential records accuracy.
- Implement enterprise retention, disposition, and lifecycle controls aligned with NARA schedules and DOE directives.
- Create and maintain destruction/disposal files using PRO-sign certificates to ensure compliant removal of outdated records.
- Develop compliance dashboards and reporting mechanisms to track migration status, risk posture, and audit readiness.
- Produce executive-level reporting on migration progress, risk posture, and compliance readiness for leadership.
- Lead stakeholder engagement across federal and contractor teams to ensure alignment on data retention, access controls, and compliance requirements.
- Deliver advanced migration training for site owners and staff on data discovery, permissions, and post-migration processes.
- Manage post-migration support operations, resolving data conflicts, access issues, and system discrepancies in real time.
Data Governance & Program Operations:- Support enterprise-wide geospatial governance and data management activities under the Geospatial Data Act (GDA), serving as contractor point of contact for the Geospatial Science Program Management Office (GS-PMO).
- Facilitate and coordinate the development, implementation, and review of policies, practices, and standards relating to the Geospatial Data Act of 2018.
- Support biannual Inspector General (IG) audits by assembling PMO artifacts, preparing compliance documentation, and participating in entrance/exit interviews.
- Develop high-impact program artifacts including charters, frameworks, roadmaps, communications plans, staffing plans, SOPs, and RACI charts.
- Facilitate monthly Executive PMO Core meetings, GDA working groups, Geospatial User Groups, and Town Halls, driving alignment across program offices.
- Conduct cross-agency geospatial data calls, metadata reviews, and platform assessments to evaluate compliance with VAULT and FAIR data principles.
- Analyze data quality, accessibility, and interoperability across geospatial platforms, identifying gaps and recommending corrective actions.
Event Program Support:- Coordinate conference booth operations, including staffing schedules, rotations, content development, and engagement strategies aligned with strategic messaging.
- Manage pre-event logistics, including dry runs, equipment procurement, booth assembly/disassembly, and technical setup.
- Support plenary operations, speaker transitions, and technical demonstrations to ensure smooth program flow.
- Participate in post-conference hotwash sessions to evaluate performance, identify gaps, and refine future conference strategy.
- Serve as primary point of contact for attendee engagement, introducing visitors to DOE innovation initiatives and program capabilities.
Enterprise Program & Executive Support:- Serve as Content Administrator, maintaining site accuracy, updating content, and ensuring timely publication of program materials.
- Produce weekly executive summaries, leadership reports, and status updates capturing accomplishments, risks, and milestones for senior leadership.
- Support Governance Boards with analysis, materials preparation, and technical coordination.
- Develop briefing materials, decision memos, and leadership decks for reviews.
- Conduct research, data analysis, and program evaluations to support enterprise decision-making.
- Manage special assignments requiring cross-functional coordination, analytical rigor, and strategic planning.
- Support enterprise-wide compliance and special initiatives, including processing and validating federal program data using platforms such as ServiceNow and eDARS.
- Develop intake workflows, automated routing, and leadership dashboards to reduce manual processing time and improve data accuracy.
Experience Required:- Minimum of five (5) years of progressively responsible experience in program management, data governance, records management, or a closely related field within a federal or large enterprise environment.
- Demonstrated experience supporting federal records management programs, including NARA compliance, records schedules, and essential records coordination.
- Experience developing and maintaining program management artifacts such as charters, SOPs, roadmaps, and RACI charts.
- Experience supporting senior-level executives and governance bodies in a federal government setting.
Required Skills and Competencies:- Exceptional written and oral communication skills in English, with the ability to produce polished executive-level documentation and engage effectively with senior government officials, technical teams, and external stakeholders.
- Strong program management and analytical skills, with demonstrated ability to manage multiple complex workstreams simultaneously.
- Proficiency in Microsoft SharePoint, including site architecture design, permissions management, content hierarchy development, and lifecycle controls.
- Knowledge of federal records management frameworks, including NARA regulations, federal records schedules, COOP requirements, and essential records programs.
- Experience conducting data inventories, metadata analysis, and system mapping in support of enterprise migration or modernization efforts.
- Ability to develop and manage compliance dashboards, reporting mechanisms, and tracking tools to monitor program status and audit readiness.
- Demonstrated experience facilitating working groups, governance meetings, and stakeholder engagement sessions across federal and contractor teams.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms such as Microsoft Teams.
- Ability to develop and deliver training materials and user readiness support for federal staff and site owners.
- Experience preparing executive briefings, decision memos, and leadership presentations for senior government officials.
- Strong attention to detail and ability to ensure accuracy in high-volume, time-sensitive environments.
Security Requirement:- Ability to obtain and maintain a Public Trust
Desired Skills and Competencies:- Prior experience working within a federal agency CIO organization.
- Familiarity with the Geospatial Data Act (GDA) and experience supporting geospatial governance, data calls, or related compliance activities.
- Experience supporting Inspector General (IG) audits or other federal compliance reviews, including preparation of audit artifacts and participation in entrance/exit interviews.
- Knowledge of VAULT and FAIR data principles and their application in federal data management environments.
- Experience with ServiceNow or similar enterprise workflow and case management platforms, including form development, dashboard creation, and automated routing.
- Familiarity with Esri/ArcGIS platforms and federal geospatial data standards.
- Experience supporting large-scale federal conferences or events, including logistics coordination, booth operations, and stakeholder engagement.
- Knowledge of DOE governance bodies (EAGB, IMGB, Cyber Council) and federal IT governance frameworks.
- Familiarity with FITARA, OMB Circular A-130, or other federal IT and information management policy frameworks.
- Experience authoring and maintaining intranet or knowledge management content using platforms such as Energy Hub, SharePoint, or PowerPedia.
- Project Management Professional (PMP) certification or equivalent program management credential.
- Certified Records Manager (CRM) or similar records management certification.
- Experience with low-code/no-code platform development in support of enterprise IT solutions.
