Job Details:Temp to Perm - Full- time positionLA Based, In-office 3x a week Monday, Tuesdays and Thursday requirementReporting to Vice President, People & Organization and dotted line to Accounting & FinanceJob SummaryThe Payroll Specialist is responsible for processing accurate and timely payroll for a global, multi-entity organization. This role ensures compliance with federal, state, and local regulations and provides exceptional support to employees regarding payroll-related inquiries. The Payroll Specialist will collaborate closely with People & Organization and Accounting & Finance teams to ensure all payroll activities align with company policies and standards.
Key Responsibilities:- Prepare and process weekly, semi-monthly, off-cycle and monthly payroll for all employees of a global, multi-entity organization.
- Ensure proper calculations for hours worked, overtime, bonuses, and deductions.
- Audit timecards and ensure accurate data entry into the payroll systems.
- Ensure payroll practices comply with federal, state, and local laws, including tax filings and garnishments (FLSA, tax withholding updates, etc).
- Prepare and submit payroll tax reports and payments on time.
- Manage year-end activities, including W-2 and 1094-C/1095-C distribution.
- Address employee inquiries related to pay, deductions, benefits, and timekeeping.
- Process direct deposit enrollment and changes.
- Manage proper tax and entity set up for payroll processing in new states.
- Annual government agency reporting (federal and state EEOC, Canadian GTS/HST, ACA, 401k audit, etc)
- Monthly, quarterly, and annual reporting to shareholder company.
- Provide guidance on company payroll policies and procedures.
- Maintain accurate payroll records, including employee data, tax information, and deductions.
- Handle confidential information securely and in accordance with company policies.
- Update payroll systems with new hires, terminations, and changes in employment status.
- Perform regular audits to ensure data accuracy.
- Point of contact for internal and external audits/reporting (Worker's Comp, PFL, 401k, etc)
- Bi-annual compensation benchmarking and pay band assessment.
- New hire and contractor reporting to state agencies.
- Implement improvements to payroll workflows and systems.
- Other applicable projects and duties as needed.
Qualifications and Requirements:- Bachelor's degree in Accounting, Finance, or related field.
- 3+ years of experience in payroll processing.
- Familiarity with payroll and Accounting softwares (ADP WorkForceNow, ADP TeamPay, Concur, Great Plains, Microsoft Dynamics).
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Excel and other Office applications.
- Knowledge of payroll laws, taxes, and compliance requirements.
- Excellent communication and problem-solving abilities.
- Must be able to work under tight deadlines and handle confidential information.
Salary Expectations:$80,000-85,000k 
