About the roleWe are seeking a detail-oriented Payroll Specialist to join our global payroll team and elevate the employee experience. In this role, you will own the full payroll lifecycle for ~150 talented team members across the US and Canada, ensuring everyone is supported with precision, accuracy, and care.
As part of a truly international team, you will also have the opportunity to actively support and contribute to global payroll processes across our other worldwide locations (including our European markets).
What you'll do- Payroll Ownership: Lead semi-monthly payroll operations across the US and Canada using ADP TotalSource, TriNet, and local agencies-ensuring flawless execution from absence inputs and bonus payouts to GL mapping.
- Systems Superuser: Serve as the main administrator for ADP TotalSource and BambooHR, maintaining strict data integrity and seamless system syncs.
- Global Collaboration & Support: Work alongside our international People & Payroll teams to support global payroll processes, provide cross-coverage, and assist with operations across our European markets as needed.
- Compliance & Regulation: Navigate FLSA classifications, I-9/E-Verify administration, multi-state leave laws, and local tax regulations to keep us compliant in an evolving regulatory landscape.
- Benefits & Reporting: Manage 401(k) match administration, benefits reconciliations, and annual Canadian tax forms (e.g., T2200).
- Ad-Hoc Projects: Support various high-impact payroll and People Operations ad-hoc initiatives.
Who you are- Experienced: You bring 2+ years of hands-on payroll experience (ideally within ADP TotalSource or similar PEO environments) and are comfortable diving deep into system settings.
- Industry Experience: You have prior experience working in the fast-paced AdTech, media, or digital content sectors, giving you a sharp understanding of our dynamic operational pace.
- Global Mindset: You thrive in fast-paced, international environments and enjoy collaborating across time zones with HR and Finance teams to solve complex problems.
- Compliance-Savvy: You have a firm grasp of US labor standards (FLSA, FMLA, multi-state laws) with specific knowledge of California payroll regulations, alongside familiarity with Canadian payroll nuances.
- Data-Driven: Advanced Excel skills (VLOOKUPs/XLOOKUPs, pivot tables, data reconciliation) are second nature to you, backed by an uncompromising "zero-error" mindset when handling sensitive data.
- People-Centric Communicator: You excel at breaking down complex payroll and benefits concepts into friendly, easy-to-understand explanations for employees.
- Bonus Qualifications:
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Direct experience with PEO (Professional Employer Organization) platforms and models.
Salary Range: $75,000 - $90,000 per year
Location: SoHo, New York City (Hybrid)
While we operate with a high degree of trust and flexibility, this role requires working in our SoHo office 3 days per week. Candidates must live within a commutable distance to accommodate this schedule.
Department Administration: Admin Global HR Locations New York Remote status Hybrid Employment type Full-time
