Essential Duties/Responsibilities:

Payroll

• Oversee and review payroll processing and reconciliation of union & non-union payroll for North America with accuracy and within the required deadlines (approximately 1550 employees)
• Utilize Workday for US Payroll processing in-house.
• Utilize ADP Canada for processing
• Provide leadership and direction to the payroll team ensuring efficient and effective delivery of payroll services
• Manage the collection and accuracy of payroll data.
• Ensure all payroll related federal, state, and local legal reporting and deposits are filed timely and accurately.
• Responsible for accuracy of Workday Payroll functionality, including testing future releases and liaising with technical support to troubleshoot, test and implement configuration changes.
• Provide technical Workday support with EIBs and integration.
• Manage relationship with ADP & utilization of ADP Smart compliance for payroll cash movements, wage garnishments and tax reporting.
• Complete required reporting for departmental needs (taxes, overtime, etc.)
• Manages PRSC within Ivanti, ensuring that the payroll team are responding within SLAs.
• Communicate with employees on escalated issues reported in Ivanti ticketing system
• Process special one-off payments (severance, bonus, etc.)
• Weekly reconciliation of Kronos time & attendance to Workday for hours processing.
• Responsible for accuracy of Dimensions T&A functionality including timecards, PTO accruals, PTO entitlements and historical corrections.
• Liaise with technical support for reconfiguration needs such as PTO payout and release testing.
• Collaborate with HR regarding processing accurate data to retirement and benefit suppliers
• Support Time and Attendance reporting and related policies.
• Ensure posting of payroll entries to SAP including monthly accrual.
• Ensure appropriate supervision and management of Payroll staff including annual performance reviews and day-to-day support.
• Participate in cross-function meetings as Payroll expert on laws and system configuration for processing.

Reporting

• Responsible for accurate and timely submission of federal & state reporting (including W-2s)
• Ensure accuracy of workers compensation payroll information
• Correctly capture payroll implications related to relocation
• Ensure local tax jurisdictions up to date & payroll in line with requirements

Company Car fleet (approx. 40 including Pool Cars)

• Manage relationship with Enterprise or other vendors
• Ensure adherence to vehicle policy through communication and coordination of information between Finance.
• Understanding allowances for specific employees and job levels
• Incorporate new vehicles & company-owned vehicle registrations
• Update payroll for allowance, fringe, and taxes
• Ownership of Global Car Policy with the CFO, ensuring compliance in all locations
• Perform annual reviews to ensure auto allowance and lease limits are comparable to industry standards.

Accounting Processes, Controls & Continuous Improvements

• Help identify, recommend, and implement improvement opportunities
• Assist in the continuous improvement of all financial controls in conjunction with group & regulatory requirements
• Work with Finance on analysis of department & payroll impacted processes

Required Minimum Qualifications

Education/Certifications: Bachelor's Degree in Accounting, Finance or Business

Skills and Experience:

• 7+ years of payroll processing including processing within Workday strongly preferred
• Kronos Time and Attendance experience desired
• Aptitude to handle large volumes of data & proven track record of accuracy
• The ability to handle sensitive data in a confidential manner is essential
• Experience in integrating HR and Payroll systems
• Demonstrated hands-on finance professional
• 5+ years SAP or similar ERP experience
• Experience with multi-company environment (multiple EIN)
• Proficient in MS Excel

Job Environment:

Physical Requirements:

Standing Rarely (0-15%)

Sitting Frequently (46-100%)

Lifting Up to 10lbs without assistance

Carrying Up to 10lbs without assistance

Walking Rarely (0-15%)

Hearing Ability to detect noises with or without corrective device(s)

Vision Clarity of vision, with or without corrective lenses

Mental Requirements:

Problem Solving Frequently (46-100%)

Making Decisions Ability to make decisions that have a moderate impact

Supervise Frequently (46-100%)

Interpret Data Frequently (46-100%)

Organize Frequently (46-100%)

Read/Write Frequently (46-100%)

Communication Frequently (46-100%)

Work Environment

High Temperatures Rarely (0-15%)

Low Temperatures Rarely (0-15%)

Noises Moderate (business office with computers, printers and light office noises)

Fumes Exposure Rarely (0-15%)

Note: This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Supervisor. All requirements are subject to change and updates.

We also provide eligible employees with a competitive benefits package that includes health insurance, flexible spending accounts, health savings account, 401k savings plan, life and disability insurance, tuition assistance and more, to meet the diverse needs of all employees and their family members.