Country United States / US
City HOUSTON
Workplace location HOUSTON-LOUISIANA STREET(USA)
Employer company TotalEnergies American Services, Inc.
Domain Human Resources
Type of contract Regular position
Experience Minimum 10 years
Context & EnvironmentContext and Environment- Extensive interaction across organizational functions and business units, including: Human Resources, Comp & Benefits, IT, Cost Center Managers, Employees, Finance, Risk Management, Internal Control, and Third-Party Vendors.
- Engagement across geographic and branch organizations, including RC, EP, and Renewables.
- Responsible for end-to-end payroll operations across 14 U.S. affiliates, covering both salaried and hourly employees.
- Oversight of payroll for 11 industrial sites, and approximately 2,500 employees, including ~150 international assignees
- Management of ~$325 million in wages and ~$20 million in payroll taxes
- Oversight of payroll tax compliance for 10 affiliates and multi-state filings (~36 states).
- Overall responsibility for the processing of payroll cycles, for all categories of employees and payroll schedules, ensuring accuracy, timeliness, and compliance to applicable regulations.
- Accuracy of salary computations, deductions, garnishments, tax reporting and timeliness of payments.
- Accuracy and timeliness of employee W2s payroll related account reconciliation in coordination with the Finance/Accounting group.
ActivitiesActivitiesPayroll Oversight & Vendor Management- Review and approve payroll reports, adjustments, and reconciliations.
- Manage the relationship with the payroll outsourcing provider to ensure service quality and compliance.
Employment Tax Management- Oversee all employment tax obligations including withholding, deposits, and filings.
- Review Forms 941, W-2, W-2c, and 940.
- Monitor employment tax regulatory changes.
- Manage tax authority audits and inquiries.
- Ensure accurate taxation of compensation, benefits, equity, and global mobility income.
- Oversee tax matters for international assignees.
Compliance & Controls- Ensure payroll practices comply with federal, state, and local regulations.
- Maintain internal controls and audit trails for payroll transactions.
- Oversee internal and external audits related to payroll.
Data Management & Reporting- Collaborate with HR and Finance to ensure accurate employee data is maintained.
- Generate and analyze payroll reports for management, finance, and audit purposes.
- Monitor payroll metrics and KPIs to identify trends and areas for improvement.
Employee & Team Management- Lead and manage the payroll team, providing guidance, coaching, and performance management
- Oversight of responses to employee payroll-related inquiries and issue resolution.
- Educate employees on payroll policies and procedures.
Systems, Process Improvement & Automation- Identify opportunities to streamline payroll processes and enhance vendor performance.
- Lead payroll system upgrades, integrations, and automation initiatives.
Candidate ProfileQualifications / Experience Required- Bachelor's degree in a numerate discipline or related field.
- 10-15 years Payroll Operations and tax compliance experience
- Certified Payroll Professional (CPP) designation required.
- Strong knowledge of US Payroll operations, regulations and compliance.
- Experience with outsourced payroll and SaaS HRIS platforms (UKG, Workday or Successfactors).
- Exceptional attention to detail and discretion.
Additional Information 
