Seeking Payroll/ AP Specialist!

This is an excellent opportunity for a detail-oriented accounting professional to play a key role in both payroll and accounts payable functions. The Payroll AP Specialist will be responsible for ensuring the accurate and timely processing of employee payroll, vendor payments, invoice management, and financial records while supporting the overall efficiency of the accounting team. This position offers a dynamic blend of responsibilities and the opportunity to make a meaningful impact in a collaborative and fast-paced environment.
Qualifications:
1+ year of experience with payroll processing for minimum 200 employees
3+ years of experience with full-cycle accounts payable invoice processing
Must have previous experience with ADP
Must be proficient with intermediate Excel functions (pivot tables and VLOOKUPS)
Job Description
The Accountant II oversees end-to-end payroll processing for a large hourly workforce, provides secondary support to accounts payable, and contributes to general accounting and month-end close activities. This role manages multi-state payroll through ADP, ensures GAAP-compliant accounting, supports inventory-related cost tracking, and partners closely with finance and HR in a highly visible, growth-oriented corporate environment.
Responsibilities

• Process full-cycle payroll through ADP for approximately 230 to 240 direct employees, primarily hourly, across Oregon and Washington.
• Direct the production and issuance of paychecks and electronic deposits, ensuring accuracy and timeliness.
• Maintain detailed payroll reports covering earnings, taxes, deductions, leave balances, and other payroll activity.
• Review payroll liabilities and verify related federal and state tax calculations for accuracy and compliance.
• Balance payroll accounts, perform payroll reconciliations, and resolve discrepancies promptly.
• Respond to employee payroll questions and information requests with professionalism and confidentiality.
• Maintain and update payroll policies, procedures, and guidelines to support consistent and compliant operations.
• Safeguard employee and payroll data by maintaining strict confidentiality at all times.
• Coordinate closely with HR on timecards, leave, garnishments, and employee changes affecting payroll.
• Ensure payroll- and HR-related invoices are submitted promptly to accounts payable for processing.
• Serve as the primary payroll processor, working with the Corporate Controller as backup when needed.
• Provide secondary support to the accounts payable function, collaborating closely with the AP team.
• Process invoices, purchase orders, receipts, and vendor payments in alignment with established procedures.
• Perform three-way matching among purchase orders, receipts, and invoices to ensure accuracy and proper authorization.
• Research and resolve pricing, receiving, invoice, and payment discrepancies in a timely manner.
• Track costs associated with inventory purchases and support inventory accounting and cost tracking.
• Monitor open purchase orders, receipts, invoices, payments, and vendor statements to maintain clean AP records.
• Maintain vendor relationships and ensure required compliance documentation is current and complete.
• Prepare accounts payable reporting and communicate issues and trends to management.
• Respond promptly and professionally to vendor inquiries and requests for information.
• Perform general ledger account reconciliations, including accruals and prepaid expenses.
• Support month-end close activities by preparing journal entries, reconciliations, and supporting schedules.
• Identify and correct coding, process, and system issues within payroll, AP, and general accounting workflows.
• Communicate reconciliation results, variances, and financial information to managers and key stakeholders.
• Prepare reports, analyses, and presentations that support process improvement, ERP optimization, and automation initiatives.

Job Type & Location
This is a Permanent position based out of Vancouver, WA.
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits & PerksMedical, Dental & Vision Coverage401(k) Retirement PlanPaid Time Off & VacationEmployee Discount ProgramStable Direct-Hire OpportunityGrowth and Leadership Development OpportunitiesCollaborative Team Environment
Workplace Type
This is a fully onsite position in Vancouver,WA.
Application Deadline
This position is anticipated to close on Sep 29, 2026.