Job Summary:The Payroll, Accounts Payable (AP), and Travel & Expense (T&E) Manager is responsible for the end-to-end management of payroll, vendor payables, and employee expense processes within a government contracting environment. This role ensures strict compliance with FAR, DCAA, and other regulatory requirements, while maintaining accurate financial records in Deltek Costpoint ERP.
The position plays a critical role in supporting project accounting, audit readiness, and internal controls, while driving operational efficiency and leading a multi-functional team. This position is an office-based environment, with extended hours during payroll cycles, month-end close, and audit periods.
Payroll Management (Government Contracting Focus)- Oversee full-cycle payroll processing within Deltek Costpoint, ensuring accuracy and timeliness across multi-state jurisdictions.
- Ensure compliance with federal, state, and local tax regulations, as well as government contracting requirements.
- Manage labor distribution, ensuring accurate charging of labor to contracts, projects, and cost pools.
- Partner with HR and Contracts to ensure proper labor classifications and compliance with wage determinations (e.g., SCA, DBA).
- Lead year-end processes including W-2 preparation and support audits including DCAA audits by maintaining payroll documentation and audit trails.
Accounts Payable- Oversee full-cycle AP processing in Costpoint, including 3-way matching, invoice approvals, and payment runs.
- Ensure costs are properly recorded in accordance with FAR allowability and allocability rules.
- Monitor subcontractor and vendor payments, ensuring compliance with contract terms and flow-down clauses.
- Maintain vendor records, including W-9s and 1099 reporting.
- Support audit requests (DCAA, external auditors) with documentation and reconciliations.
- Manage cash disbursements and support cash flow planning.
Travel & Expense (T&E)- Administer T&E processes within Costpoint or integrated systems (e.g., Concur), ensuring compliance with FTR/JTR and company policies.
- Review and approve expense reports for accuracy, allowability, and proper project charging.
- Ensure per diem rates, travel costs, and expense categories comply with government regulations.
- Manage corporate credit card programs and expense audits.
- Train employees on proper expense reporting and compliance requirements.
Compliance, Controls & Audit- Ensure adherence to FAR, CAS (if applicable), and DCAA compliance standards.
- Maintain and strengthen internal controls across payroll, AP, and T&E functions.
- Support system audits, incurred cost submissions, and provisional billing rate reviews.
- Ensure processes support audit readiness at all times.
Leadership & Process Improvement- Lead, mentor, and develop a team responsible for payroll, AP, and T&E operations.
- Drive continuous improvement initiatives, including automation and Costpoint optimization.
- Develop and monitor KPIs (cycle times, error rates, compliance metrics).
- Collaborate with Finance, Project Accounting, Contracts, and HR teams.
Requirements and Education:- Bachelor's degree in Accounting, Finance, or related field.
- 7+ years of experience in payroll and/or AP, preferably in government contracting. Experience in lieu of education may be considered.
- 3+ years of leadership or supervisory experience.
- Strong knowledge of: FAR (Federal Acquisition Regulation), DCAA audit requirements, Labor costing and project accounting.
- Experience with multi-state payroll and tax compliance.
Preferred Requirements and Education:- Hands-on experience with Deltek Costpoint ERP (payroll, AP, expense modules).
- Experience with Costpoint Time & Expense or integration with Concur.
- Knowledge of Service Contract Act (SCA) and Davis-Bacon Act (DBA) requirements.
- Experience supporting incurred cost submissions and government audits.
Key Competencies:- Strong understanding of government compliance and audit requirements.
- High attention to detail and accuracy.
- Process improvement and systems optimization mindset.
- Ability to manage competing priorities in a deadline-driven environment.
- Strong communication and cross-functional collaboration skills.
Success Metrics:- Payroll accuracy and compliance (including labor distribution accuracy).
- AP cycle times and error rates.
- T&E compliance with FAR/FTR regulations.
- Audit outcomes (DCAA, external audits).
- Process efficiency improvements and system utilization.
- Team performance and retention.
Clearance and Health Regiments- Criminal Background Check
- Pre-placement Drug Screening
