Location: La Jolla, CA
The Details:The Payroll Analyst is responsible for the accurate and timely processing of multi-state and multi-entity payroll while supporting the administration of employee equity programs. The Payroll Analyst reports into the Sr. Manager, People & Talent. This role ensures compliance with payroll tax regulations, oversees payroll-related benefits processing (including 401(k)), and supports financial reporting through reconciliations and journal entries.
What will you do:Payroll, Tax & Financial Administration- Process bi-weekly payroll for all employees (multi-entity and multi-state), ensuring accuracy and timeliness
- Process and validate equity-related payroll transactions (e.g., vesting events, exercises)
- Validate payroll inputs including new hires, terminations, compensation changes, bonuses, and deductions
- Ensure accurate calculation, withholding, and remittance of federal, state, and local payroll taxes
- Maintain compliance with multi-state payroll tax regulations and wage and hour laws
- Process garnishments, tax levies, and required deductions in compliance with applicable regulations
- Manage tax setup and maintenance in payroll systems, including jurisdiction codes and employee profiles
- Serve as the primary contact for payroll questions, tax notices, inquiries, and audits
Journal Entries & Financial Reporting- Prepare and post payroll-related journal entries, including wages, taxes, benefits, and equity transactions
- Reconcile payroll registers to general ledger accounts on a regular basis (e.g., wages, tax liabilities, benefit deductions)
- Support audits by providing payroll reconciliations, journal entry support, and documentation
401(k) Administration- Process and validate employee 401(k) contributions (pre-tax, Roth, catch-up) through payroll
- Reconcile payroll deductions to vendor reports and general ledger accounts
- Administer 401(k) loan repayments through payroll, including setup, adjustments, and tracking
- Monitor IRS contribution limits and ensure compliance within payroll
- Support 401(k) audits and Form 5500 processes by providing payroll data and reports
- Partner with benefits and vendors to resolve discrepancies and participant issues
What we are looking for:Education & Experience- Bachelor's degree in Accounting, Finance, HR, or related field (or equivalent experience)
- 3-5+ years of payroll experience, including multi-state payroll processing
- Experience with payroll accounting, equity compensation, and 401(k) administration preferred
Technical Skills- Proficiency in payroll systems, preferably Rippling
- Strong Excel skills (reconciliations, data validation, reporting)
- Familiarity with equity platforms and 401(k) systems (e.g., Ascensus) preferred
Core Competencies- High attention to detail and data accuracy
- Strong analytical and reconciliation skills
- Knowledge of payroll tax, accounting, equity taxation, and retirement plan fundamentals
- Ability to manage sensitive and confidential information
- Strong cross-functional communication skills
We love people who want to:- Build strong relationships through transparency, trust, and respect for each other.
- Work in an agile environment, with a resilient mindset to find creative solutions to challenges.
- Collaborate and celebrate diverse perspectives, promoting inclusivity and equality.
- Do the right thing with strong conviction and integrity.
- Be bold and innovative to help make an impact.
- Demonstrable track record of working autonomously and driving progress
- Be intellectually curious, think creatively, and pragmatic
If you thrive in a dynamic environment, and like working with happy, authentic, talented people, you'll enjoy a career with Palomar!What will you get in return?- Full Suite of Medical Benefits
- Long Term Financial Incentives - STOCK!
- 401k with 3.5% Automatic Fully Vested Employer Contributions
- Competitive PTO + Holiday Program
- Lifestyle Spending Allowance
- Professional Development Assistance
- Career Exploration Opportunities
- Regular company-wide social events (even virtually!)
- To learn more visit us at www.plmr.com
