Salary: $44.42 - $53.97 Hourly
Location : City of Alameda (City Hall), CA
Job Type: Full Time
Job Number:
Department: Finance Department
Opening Date: 07/13/2026
Closing Date: 7/27/2026 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: MCEA
FLSA Status: Non-Exempt

Nature of Position

The City of Alameda is seeking an enthusiastic, dedicated, and conscientious individual to join the City's Finance Department in the role of Administrative Technician III - Payroll. As a member of the Finance Department, you will act as an integral part of the payroll and finance team as well as a resource for employees and staff throughout the City.

Under general direction, the Administrative Technician III performs advanced level para-professional and technical work involved in the development, coordination and execution of administrative operational activities of assigned specialized areas; performs other related work as required. In addition to meeting the established guidelines for the position, the ideal candidate will have knowledge and/or experience of payroll functions. Experience using Excel and Tyler Munis or a similar ERP system is highly desirable. This position will specialize in select activities of the unit and cross train o support all functions over time.

This position reports to the Payroll Manager.
Compensation Ranges

Administrative Technician III: $44.42 - $53.97 hourly
Benefits of Employment

For a comprehensive listing of benefits, see the Benefit Matrix here.

• Four day, 36 hour work week (Monday through Thursday)
• CalPERS Retirement: Classic Members: 2% at 55 formula, 8.868% contribution; New Members 2% @ 62 formula, 8.75% contribution.
• Medical: The City contracts with CalPERS to provide comprehensive health coverage to employees. Multiple HMO and PPO plans available
• Dental: Comprehensive dental coverage provided to employees and their eligible dependents.
• Vacation: Starting with 75 hours annually and increasing with years of service.
• Holidays: 11 City Holidays and 4 floating Holidays
• Sick Leave: 90 hours annually; unused sick leave is converted to service credit at retirement

Distinguishing Features

Positions allocated to this class are assigned to designated specializations such as payroll, human resources, legal services, risk management, crime analysis, and development services financial transactions. They perform advanced level paraprofessional and technical work involved in administrative operations and may serve as a functional area coordinator, an assistant to a program manager, or as a specialist in a functional area. Incumbents receive general supervision from higher level management, and may provide lead direction to a group of clerical employees. Incumbents are expected to work with high degree of independence. Work in the class is distinguished from that of lower classes by the full level of initiative, responsibility, and accountability involved. Certification of eligibility will be issued according to designated specialization and is not transferable to other specializations. Actual responsibilities will vary according to assigned specialization.
Examples of Duties

Specifics on the Administrative Technician III classification can be found

Examples of Specialization

1. Setting up payroll controls; computing and entering payroll related information; determining cost allocations and payroll taxes; calculating wage assignments; preparing exception reports.
2. Performs the full spectrum of payroll duties, including but not limited to: setting up and processing payroll for the entire City, printing and disbursing time sheets and pay checks, calculating wage garnishments, paying vendors and taxes, billing departments, requesting wire transfers, preparing journal entries, calculating FLSA premium pays and knowledge of regular rate of pay, knowledge of the CalPERS system.
3. Prepare and file quarterly Federal and State tax returns.
4. Maintain timekeeping system including but not limited to: user, workflow, and schedule setups
5. On an annual basis, prepares tax documents for City employees, including W-2, 1095-C, 1099-R and any subsequent corrections.
6. Inputs, collects and assists employees with forms to change their deductions and tax withholdings.
7. Inputs/reviews and verifies time entries for employees from all City of Alameda departments, ensuring correct pay codes, pay rates and hours.
8. Establishes procedures and forms and develops/maintains procedural manuals for both existing and changing policies; corrects, clarifies and informs employees from all levels and from all departments on these existing and changing policies.
9. Maintains knowledge and researches changing policies and government rulings, and ensures City compliance
10. Reviews work to ensure compliance with policy, standards and established procedures, taking into account the Memorandums of Understanding for all bargaining groups, the Fair Labor Standards Act, Internal Revenue Service, Employment Development Department and City policies/ past practice.
11. Ensures payroll is processed in a timely fashion through due diligence and following up with departments.
12. Establishes and maintains various records and complex record keeping systems, including specialized technical computer applications.
13. Conducts various audits, verifies data and information, and researches discrepancies.
14. Performs complex computations.
15. Operates a variety of machines and equipment; performs technical staff work pertaining to the operation and maintenance of specialized equipment and software applications.
16. Researches and prepares a variety of reports, statements and /or logs. Runs and creates reports using both our financial system and report writing software.
17. Provides technical information and instruction regarding applicable procedures and methods; may conduct or coordinate in-service training; maintains knowledge of applicable laws and procedures; interprets and explains rules and regulations; answers questions and resolves problems or complaints.
18. May recommend and participate in the implementation of goals and objectives; establishes schedules, methods and procedures; implements established policies and procedures.
19. Provides lead direction to ensure effective operation of assigned functional area/s; plans, assigns, performs, oversees and reviews.

Employment Standards

Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education
Graduation from high school supplemented by specialized training and education related to assigned area/s of specialization.

Experience
Four years of administrative support experience in fields directly related to assigned area/s of specialization: Payroll, Finance, Human Resources, and/or IT.

Knowledge
Knowledge of the principles and practices of assigned specialization; appropriate laws, rules and regulations; modern office equipment and designated specialized equipment including applicable computer software and operating programs.

Ability
Ability to effectively perform assigned specialized advanced level paraprofessional work; develop, coordinate and execute administrative operational activities of assigned specialization; facilitate and promote work integration; initiate and coordinate collaborative work with other departments and divisions; provide specialized technical information and instruction; perform technical and statistical work with speed and accuracy; operate a variety of modern office equipment including calculators and computers; maintain and utilize designated specialized computer software and operating systems; develop and maintain specialized software applications; interpret and apply established policies and governmental guidelines and regulations; interpret and analyze information; prepare complex statistical and computerized reports; use initiative and exercise independent judgment; deal with complex and confidential information; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public; demonstrate an enthusiastic, resourceful, and effective customer service attitude; supervise and train assigned staff.

Other Requirements
Possession of a valid California Driver's License and satisfactory driving record at the time of appointment is required as a condition of initial and continued employment only if the operation of a vehicle, rather than the employee's ability to get to/from various work locations in a timely manner, is necessary to perform the essential functions of the position.

Selection Process
The examination process may include an application and supplemental questionnaire evaluation, a written exam, and an oral interview. The examination process may test for, but is not limited to, the essential knowledge and abilities listed in the job specification and announcement and will be designed to provide a comprehensive review of each candidate's technical knowledge and overall suitability for the position. Qualified applicants will be notified of the exact date, time, and location of examinations approximately two weeks in advance.

Candidates passing all components of the examination process will be placed on an Eligible List. A list of names is certified to the department(s) having vacancies based on the type of examination conducted pursuant to the provision of the City's Civil Service Rules. Final selection will be made from the Eligible List by the Department Head subject to approval by the City Manager. The Department Head may utilize additional selection procedures to make a final hiring decision. Placement on an Eligible List does not guarantee employment. Prior to appointment, a thorough reference check will be conducted which may include a credit check and background. The selection process may be evaluated and revised based on the number of qualified applicants. Federal law requires that prior to employment, you must furnish proof of your identity and eligibility for employment in the United States, as required by the U.S. Citizenship and Immigration Services.

01

Be sure to answer the supplemental questions thoroughly and accurately. Answers to the supplemental questions must be supported by the experience section of the application. "See Resume" or "N/A" as a response will not be considered sufficient information to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Additionally, by submitting this written work, you affirm that it is your own original creation and that no part of this work has been written or edited by external sources, including but not limited to AI tools, professional writing services, or any other individuals.I have read and understand the statement above concerning submission of supplemental questionnaire responses. I affirm that the submitted work is my original creation and confirm that no part of this work has been edited or written by external sources, including but not limited to AI tools, professional writing services, or any other individuals.

• Yes
• No

02

How many years of experience do you have working in Payroll Administration, Human Resources, and/or IT?

• I have no experience as described.
• I have less than 1 year of experience as described.
• I have more than 1 year, but less than 2 years of experience as described.
• I have more than 2 years, but less than 3 years of experience as described.
• I have m