Boston University

Patent Docketing Coordinator

Boston University • $85K — $116K *
Boston, MA 02115In-Person
Legal & Accounting
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Strong knowledge of USPTO rules and regulations
  • Prior IP prosecution experience as a secretary, paralegal, or docketer preferred
  • Excellent oral and written communication skills
  • Demonstrated attention to detail and high-quality work standards
  • Strong organizational and interpersonal skills
  • Proficiency in CPI, Word, Outlook, Access, and IPDAS
  • Willingness to adapt to technological changes, including generative AI

Responsibilities

  • Review incoming USPTO and foreign associate correspondence for deadlines and input data into the docketing database
  • Enter new records from newly-filed patent applications into the docketing database and confirm filing
  • Dedocket actions from responses and other follow-on documents into the database
  • Log bar dates and target filing dates into CPI based on New Matter emails
  • Maintain a strong understanding of U.S. and foreign patent rules and monitor proposed changes
  • Support internal and external stakeholders through courteous communication

Benefits

  • Values-driven firm that fosters collaboration and respect
  • Eligible for a hybrid work schedule
  • Medical, dental, and vision insurance
  • 401(k) with company match and profit-sharing options
  • Generous paid time off and holidays
Full Job Description
Job Description

About the Role

Develops and promotes a collaborative atmosphere and provides confident, responsive support to clients, attorneys, paralegals and secretaries. Demonstrates a proactive and comprehensive approach to all aspects of docketing. Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto.

What You Will Be Doing
  • Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, report and save mail to client workspace working to complete process within one day. Bring any exceptions to the attention of the IP Docketing Supervisor.
  • Enter new records into the docketing database from information contained in newly-filed patent applications, completes checklist and confirms filing package is filed in docketing workspace.
  • Dedocket actions in the docketing database from information contained in newly-filed responses and other follow-on documents, complete checklist and move filing package in docketing workspace.
  • Enters bar dates and target filing dates into CPI from information obtained from Patent Administrator's New Matter emails.
  • Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes. Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes.
  • Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.


Required Experience

What You Will Bring to This Position
  • Strong knowledge of USPTO Rules.
  • Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure.
  • Excellent oral and written communication skills.
  • Excellent organizational and interpersonal skills necessary.
  • Ability to meet deadlines with minimal supervision
  • Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS
  • Ability to work overtime as needed.
  • Remains open to technological change as generative AI becomes more integrated into the firm's practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Education:
  • BA/BS or equivalent experience

Experience:
  • Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer preferred.


Why Join Us?
  • A values-driven firm that fosters collaboration and respect
  • The hiring range for this position is $85,000 - $116,400 annually, with final compensation based on experience, qualifications and internal equity.
  • This position is eligible for a Hybrid Schedule
  • Medical, dental, and vision insurance
  • 401(k) with company match and profit-sharing options
  • Paid time off and holidays
  • For additional information about our benefits, please click here


About Boston University

Boston University (BU) is a private research university in Boston, Massachusetts. The university is nonsectarian but maintains its historical affiliation with the United Methodist Church. It was founded in 1839 by Methodists with its original campus in Newbury, Vermont, before moving to Boston in 1867. The university now has more than 3,900 faculty members and nearly 33,000 students, and is one of Boston's largest employers. It offers bachelor's degrees, master's degrees, doctorates, and medical, dental, business, and law degrees through 17 schools and colleges on two urban campuses. BU is a member of the Boston Consortium for Higher Education and the Association of American Universities.
Learn more about Boston University
Size
10,000 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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