Role OverviewHealthpeak is seeking a detail-oriented legal operations professional to support contracting and asset management initiatives across its Outpatient Medical and Lab portfolios. This role provides dedicated, high-touch support to a small group of real estate attorneys (typically 1-2), coordinating legal workflows, managing operational documentation, and supporting asset-level activity across the portfolio.
Key Responsibilities:Asset and Property Management Support
- Provide dedicated support to assigned attorneys (1-2) for asset-level legal matters
- Coordinate preparation and execution of property-level contracts, NDAs and ancillary agreements (hold harmless, licenses, access agreements, vendor/service documentation)
- Review master service contracts and related vendor/service agreements, coordinating execution and tracking key terms
- Assist with notices, lease administration items, and other asset-driven legal requests
- Track and manage documentation tied to property-level operations
Workflow Management & Systems
- Manage intake, assignment, and tracking of legal requests through internal systems
- Monitor workflow for assigned attorneys to ensure timely progression and execution
- Maintain consistency in processing asset-related legal work across the portfolio
Data Integrity & Document Control
- Maintain accurate records of executed documents and asset-level activity
- Ensure alignment between legal documentation and system data (key dates, terms, property records)
- Manage document organization, version control, and transaction file integrity
Process Execution & Improvement
- Identify workflow gaps and implement practical improvements supporting asset management
- Support updates to templates, forms, and standard processes
- Contribute to system enhancements and automation initiatives, including exploring AI tools to streamline legal operations
Cross-Functional Coordination
- Serve as liaison between assigned attorneys, Asset Management, and Property Management
- Facilitate intake and triage of asset-level legal requests
- Proactively flag issues or inconsistencies impacting execution
Position Requirements- 5+ years of experience in commercial real estate legal support, legal operations, or asset/property management support
- Strong drafting skills and understanding of commercial real estate fundamentals, asset operations, and transaction workflows
- Experience with legal workflow or document management systems
- Bachelor's degree and/or paralegal certificate preferred; notary commission a plus
- Strong organizational and data management skills with high attention to detail
- Ability to manage multiple priorities while supporting dedicated stakeholders
- Salary of $100k to $120k plus generous cash incentives
