Nashville, Tennessee
Job DescriptionPrimary ResponsibilitiesThe Operations Manager will provide organized, functional administrative operations, efficiently serving all employees by providing a safe, clean and pleasant first-class office work environment.
- Budget development using On Budget
- Review and approve facilities related invoices, preparing check requests when appropriate.
- Monitor various budget categories to ensure within budget.
- Provide management and oversight functions to Epiq.
- Assist in space planning and construction/renovation efforts.
- Maintain and update floor plans, as well as maintain construction, renovation and base building drawings.
- Manage supplies and provide approval for special supply requests.
- Provide input with respect to lease compliance.
- Perform liaison functions with building management.
- Manage inbound and outbound fax services.
- Manage all inbound and outbound mail and courier services.
- Manage mail metering equipment and replenish postage funds when necessary.
- Manage security and safety program for office.
- Mange building and office space access.
- Manage parking activation and parking validation program.
- Coordinate and manage local cab and sedan services.
- Oversee set up of all new hire office space.
- Manage visitor offices.
- Oversee and conduct internal office moves.
- Manage catering needs and kitchen supplies.
- Manage the cleanliness and upkeep of all pantries, kitchens and breakrooms.
- Ensure that all firm files are properly labeled and entered in Legal Key
- Manage all off-site storage of files, recall files from storage and ensure boxes of files are clearly and correctly labeled.
- When requested, properly dispose of files, ensuring Legal Key is properly annotated.
- Maintain and reorder all records supplies such as boxes and labels.
- Manage office recycling and confidential document destruction program.
- Manage and provide oversight of all client services and reception functions.
- Provide facilities and operations orientations for all new hires.
QualificationsREQUIRED EDUCATION, KNOWLEDGE, AND EXPERIENCE
- BA/BS and 7 - 10 years' progressive experience in the Facilities Management or related field.
- Candidates with previous experience acting as Facilities Manager in a large professional services firm or law firm environment are preferred.
REQUIRED SKILLED AND ABILITIES
- Experience with CAD drawing application.
- Space management reporting.
- Strong proficiency in Microsoft Office - Excel, PowerPoint, Word, and Outlook.
- Project management experience is required.
PHYSICAL REQUIREMENTS
- Ability to lift up to 50 pounds.
- Ability to assemble furniture.
- Must have the ability to maneuver under desks.
The expected salary range for this position is $85,000 - $95,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.
