In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.This position is to oversee daily office operations to ensure an efficient, organized and professional workplace. This role is responsible for coordinating all office operations, facilities-related needs, and administrative support to ensure seamless and professional workplace experience. This role serves as a central point of coordination and contact for employees, visitors, vendors, and internal processes.
QUALIFICATIONS
- Two years of college course work (preferably in business or related field) or equivalent administrative support training required
- 7+ years of experience in office management, administrative support in a fast-paced environment
- Prior purchasing, budget management and vendor management experience preferred
- Proficient with Microsoft Office 365 including Excel, PowerPoint, Word and other office software including automated calendaring
- Excellent communication and interpersonal skills, verbal and written including demonstrated writing ability
- Excellent organizational skills, follow-up and detail oriented with a strong focus on accuracy and quality
- Ability to maintain confidential information with discretion
- Able to work independently, proactively, manage multiple priorities and complete necessary tasks without consistent supervision
- Ability to coordinate across remote teams and adaptability in a dynamic office environment
- Experience with workplace management systems (e.g., ServiceNow,) preferred
RESPONSIBILITIES/DUTIES
- Manage day-to-day office functions, ensuring a clean, safe, and productive work environment with support from supervisor including but not limited to office supply ordering, internal & external vendor communication, mail / shipping/receiving, technical assistance via the PGA TOUR IT Team
- Serve as the on-site liaison with building management/landlord for issues, access, and communications
- Oversee vendor relationships (coffee services, copier, etc.) and manage service requests as needed
- Support seating assignment changes, including nameplates
- Oversee visitor experience including reception coverage, registration, and badging processes
- Manage office budget tracking, invoice processing, and expense reporting
- Develop, maintain and update NY office manuals, standard operating procedures, communications, and other documents, as required
- Order and maintain inventory pantry supplies
- Serve as a resource for employees regarding office policies and procedures
- Maintain office records, documentation, and compliance items (e.g., inspections, permits) as needed
- Provide regular updates to supervisor on office operations, issues, and needs
- Provide direct administrative support to leadership and/or departments (calendar management, meeting coordination, travel arrangements) as needed
- Process, allocate and reconcile vendor and/or designated employees' expenses following company procedures through Concur
- Coordinate meetings, catering, and conference room readiness
- Maintain organized filing systems (digital and physical)
- Special projects or other duties as assigned
The salary range for this position is $80,000 - $95,000.
