Rate of Pay: $49,000 - $52,000/ hour
*Exact compensation may vary based on skills, experience, and location
Job Summary
The Office Manager plays a vital role in maintaining efficient office operations by overseeing administrative processes and serving as the first point of contact for sports complex employees regarding onboarding, employment policies, and employee relations. They lead Joint Health & Safety Committees, ensuring compliance with legislative requirements and workplace safety standards.
Additionally, they manage daily financial transactions, including invoicing, receipts, adjustments, vending, banking, and manual cheque issuance. And ensure timely payroll submissions and the completion of month-end processes and financial reports (AR & AP)
Once a client accepts a quote from the Sales Manager, the Office Manager handles the creation of sales contracts, finalizes contracts with signatures and payments, and updates the booking system with confirmed client details.
This role will support operations at both Canlan Sports Lake Barrington and Canlan Sports Libertyville. The successful candidate will be expected to work across both locations as needed to meet operational and business requirements.
Accountabilities
This role is accountable for:
- Sports Complex Accounting and Reporting Support
- Sports Complex Employee Onboarding
- Sports Complex Health & Safety
- Sales Contracts
- Account receivables reporting and collection support
- Invoice submission and payment support
- Regular Manager-On-Duty shifts
Qualifications and Education
- Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
- Certification in Standard First Aid/AED an asset.
- Possess or willing to obtain and submit a satisfactory background check.
Abilities, Attributes and Experience
- At least 3 years successful office management experience in a sports related business
- Previous experience with accounting and payroll systems.
- Demonstrated strong Computer Skills (Microsoft Office).
- Proven ability to prioritize effectively & work well with customers, coworkers & management.
- Creativity and innovation combined with excellent organizational skills.
If you are interested in this role and becoming part of the Canlan team, please apply online.
NOTE: Only those applicants under consideration will be contacted.
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