SMX

Office Manager/Executive Assistant (5648)

SMX • $65K — $98K *
Broomfield, CO 80020In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5-7 years of experience in Office Management or administrative support
  • Proficiency in Microsoft 365 and Office Suite including Word, Excel, PowerPoint, SharePoint, and OneDrive
  • Exceptional time management and multitasking skills
  • High attention to detail, even under pressure
  • Strong interpersonal and communication skills, adaptable to all management levels
  • Ability to independently manage workload with minimal supervision

Responsibilities

  • Coordinate with security and building management on office issues and badge access
  • Ensure smooth daily office operations
  • Support HR functions, including onboarding and offboarding
  • Plan and manage team events throughout the year
  • Provide detailed administrative support to the Sr. VP, including calendar and travel management
  • Draft and prepare documents, spreadsheets, and presentations for the SVP
  • Complete travel and expense reports promptly

Benefits

  • Health insurance coverage
  • Paid leave for employees
  • Retirement plans available
  • Learning and development opportunities
Full Job Description
SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage our Broomfield CO office, provide EA support to our Sr. Vice President, and support the local team. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings.

This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays.

Essential Duties & Responsibilities:
  • Work with the internal Security team and the building management to:
    • Report office issues and work to resolution
    • Manage badge access requests
    • Coordinate collection of certificates of insurance from Vendors
  • Ensure office operations run smoothly
  • Support HR Functions with on-boarding/off-boarding, as needed
  • Plan team events throughout the year
  • Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel.
  • Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed.
  • Promptly complete travel and other expense reports
  • Use OneDrive and SharePoint to organize, share and store documents
  • Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion
  • Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information
  • Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include:
    • Client meetings
    • Volunteer opportunities
    • Team offsite events
    • Annual Food Drive
  • Perform other administrative duties as required

Required Skills/Experience:
  • 5 to 7 years' experience as an Office Manager and/or administrative support
  • 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive)
  • Exceptional time management skills and ability to complete tasks within required timeframes with little supervision
  • Extremely strong attention to detail even under pressure
  • Self-starter that will work independently, manage workload and multi-tasking skills
  • Strong organizational and multi-tasking skills amid shifting priorities
  • Highly advanced interpersonal skills to build and maintain internal and external relationships
  • Strong communication skills and ability to converse with all levels of organizational management
  • Goal oriented and action focused, pragmatic and self-disciplined
  • Strong ability to effectively handle multiple shifting priorities
  • Strong written and verbal communication skills
  • Capacity to learn rapidly and adapt quickly to change

Desired Skills/Experience:
  • Experience with Deltek expense reporting


Application Deadline: October 9, 2026

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:

$31.58-$47.35 USD

About SMX

SMX is a company that concentrates on C5ISR, advanced engineering, and computing and also provides services, including cyber security and data analytics. Their previous search terms included Trident Technologies, Smartronix, Datastrong, and C2S Consulting Company, and their tradition of offering new technological solutions.

SMX Careers

Joining SMX presents a prime opportunity to be part of a diverse team of professionals, dedicated to pioneering innovations in the industry. SMX, a leader in technology and consulting, offers a variety of job opportunities that cater to ambitious individuals looking to make a significant impact in their professional journey.

Explore Career Opportunities

SMX is actively hiring and offers a range of positions that suit different skills and career aspirations. From entry-level roles to leadership positions, SMX is committed to fostering growth and excellence in every team member.

Internship Programs

SMX's internship programs provide invaluable industry experience, mentoring, and the opportunity to develop professional skills in a real-world setting. Internships are a stepping stone to full-time employment at SMX, offering a robust foundation in technology and business practices.

Professional Growth and Development

SMX is dedicated to the professional growth of its employees. With comprehensive training programs, including leadership development and diversity training, SMX ensures that every team member has the resources to thrive. Employees are encouraged to pursue continuous learning opportunities and gain certifications that enhance their career prospects.

Benefits and Culture

SMX is known for its inclusive culture and competitive benefits package designed to support the well-being and financial security of every employee. Benefits include health care, retirement plans, and paid time off, among others. The company culture at SMX promotes innovation, teamwork, and leadership, making it an ideal environment for professional development and personal growth.

Networking and Professional Development

Employees at SMX enjoy access to a vast network of industry professionals and thought leaders. Regular networking events, seminars, and workshops are integral to the company's commitment to employee development. These opportunities facilitate career advancement and innovation within the team.

Applying for a Position

To apply for a position at SMX, candidates are encouraged to submit a resume and cover letter through the SMX Careers portal. The hiring process at SMX is thorough, ensuring that both the company and its potential employees are well-matched. Candidates can expect a detailed interview process where they can showcase their skills and learn more about the job opportunities and culture at SMX.

Stay Connected with SMX Jobs

Keep up to date with the latest news, career tips, and job openings at SMX by subscribing to the SMX Careers newsletter. Tailored information about new positions, company updates, and industry insights will be directly delivered to subscribers.

Join SMX

Explore the exciting and rewarding career opportunities at SMX. With a commitment to diversity, innovation, and leadership, SMX is looking for passionate, curious, and solution-driven team players. Search open positions that match your skills and interests on the SMX Jobs portal today.

READ CAREERS BLOG

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Learn more about SMX
Size
1,001 employees
Industry
Business Services
* Ladders Estimates

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