WHAT YOU'LL DO- Assist in the preparation, review, and distribution of project documentation, including plans, schedules, reports, meeting materials, and correspondence.
- Maintain project records, logs, and documentation to ensure accuracy, organization, and accessibility.
- Coordinate with project managers, engineers, contractors, and stakeholders to facilitate communication and project updates.
- Manage project submittals, requests for information (RFIs), and change orders while ensuring timely responses and proper tracking.
- Review design drawings, specifications, and technical documents to identify discrepancies, conflicts, and potential issues.
- Support quality control processes, track non-conformances, and assist in resolving construction-related questions.
- Collaborate with field teams to ensure office activities align with project milestones and field operations.
- Monitor project deliverables and assist with project controls activities.
- Support coordination meetings and maintain accurate meeting minutes and action items.
- Assist with project closeout activities and final turnover documentation.
- Maintain organized project files in accordance with project procedures and agency requirements.
QUALIFICATIONS- Bachelor's degree in Civil Engineering, Construction Management, or a related field.
- Minimum 5 years of experience supporting transportation, rail, tunnel, heavy civil, or infrastructure projects.
- Experience working in engineering, construction management, or project office environments.
- Strong understanding of construction documentation, project controls, and construction administration processes.
- Experience managing RFIs, submittals, change orders, and project reporting.
- Ability to read and interpret construction drawings, specifications, and technical documents.
- Proficiency in Microsoft Office Suite and project management software.
- Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
- Strong communication, collaboration, and problem-solving skills.
- Experience supporting active transportation or rail environments is strongly preferred.
- Prior experience supporting large public transportation agencies is required.
- Strong preference will be given to candidates with experience supporting Amtrak, NJ Transit, MTA, PANYNJ, or comparable transportation organizations.
We offer not only a competitive salary but also a robust benefits package including enrollment in our 401(k)-retirement savings plan, comprehensive dental, health, and vision insurance coverage, as well as life insurance. Furthermore, employees are eligible for paid time off and the opportunity to earn bonus incentives.
The expected salary range for this role in New Jersey is $60 - $95 per hour. The total compensation, including salary and bonuses, is determined by various factors such as experience, skill level, location, and qualifications, which are evaluated during the interview process
WHY CHOOSE US?- Competitive salary
- 401(k)-retirement savings plan with employer match
- Health, dental, life and vision insurance
- Flexible paid time off
- FSA/Transit benefits
- Bonus incentives
- Professional growth
- Potential profit-sharing opportunities
