25th September, 2026

Job Brief

We're partnering confidentially with a well-established property management company in Sausalito to find an Office Assistant / Bookkeeper who wants real room to grow. This is a great fit for someone who's organized, upbeat, and energized by keeping a busy office running like clockwork.

You'll become the backbone of the office - the person tenants, vendors, and the management team all rely on to get things done right and on time.

The Role

As Office Assistant / Bookkeeper, you'll own the day-to-day administrative and bookkeeping functions that keep the business moving: tenant and vendor communication, accounts payable, credit card reconciliation, and office organization. You'll work closely with the management team, with a clear path to grow your responsibilities as you prove yourself.

Success in this role means being responsive, detail-oriented, and comfortable juggling multiple priorities without dropping the ball.

What You'll Do

- Answer phones and emails, providing polite, professional assistance
- Maintain tenant and vendor files
- Handle credit card reconciliation and accounts payable
- Get quotes for new construction jobs
- Follow up on insurance requirements from tenants and vendors
- Manage time cards for contractors
- Maintain and organize the filing system in Google Drive
- Update company forms as needed
- Create and maintain spreadsheets
- Prepare expense reports
- Help keep company policy and procedure manuals current
- Support the day-to-day management of commercial real estate properties

What You'll Bring

- High school diploma or equivalent
- 3+ years of office experience, ideally in real estate or construction (not required)
- Excellent organizational skills - able to prioritize and manage multiple tasks in a
fast-paced environment
- Strong verbal and written communication skills
- Proficiency with Word, Excel, and Google Drive
- Exceptional attention to detail and follow-through
- Ability to maintain clear, orderly records and strict confidentiality

Who You Are

- Upbeat, positive, and kind
- A natural multi-tasker who thrives with variety
- Responsive and proactive - you meet challenges head-on
- Highly organized with a keen eye for detail
- Trustworthy with sensitive business and tenant information

Compensation & Benefits

- $80,000-$90,000 base (or $40/hr, depending on experience)
- Opportunity for growth within the company
- On-site role in Sausalito, CA