The analysts serve as the primary resource on academic personnel issues for the Associate Deans, Academic Personnel Manager, Department Managers and department staff. Academic personnel analysts also serve in the back-up role for the School of Nursing. They provide analytical support for the broad range of academic personnel activities in the School of Medicine pertaining to members of the Academic Senate or Academic Federation, collective bargaining units, visiting titles, graduate titles, post-doctoral titles and miscellaneous titles in the academic arena. The analysts conduct in-depth research on complex issues and problematic cases and recommend solutions. They are required to monitor the quality of all packets submitted for academic merit advancement or promotion and provide formative feedback to the submitting departments. This position has primary independent responsibility for management of department faculty recruitments, and ancillary support for high-level academic recruitments (Associate Deans, Department Chairs, Center Directors, and Endowed Chairs) This position provides consultation, analysis, review, and instruction of the academic recruitment process, recruitment waivers and Tentative Offer Letters to department personnel. This position serves as the liaison and expert for the campus Partner Opportunity Program in the School of Medicine and provides guidance on all ancillary recruitment policies.

Apply By Date: 10/9/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Five years of administrative work experience in an academic setting.
• Strong organizational skills to coordinate large volumes of work and establish priorities.
• Excellent customer service.
• Exceptional interpersonal, written, and oral communication skills to effectively respond in a professional manner by email, in person or by telephone.
• Ability to work effectively and efficiently in an independent, as well as, a team environment.
• Demonstrated ability to understand and maintain confidentiality in an academic setting while understanding University polices regarding the confidentiality of academic personnel information.

Preferred Qualifications

• Experience in Academic Personnel, preferably within the UC Davis School of Medicine or School of Nursing.
• Experience with applying various computer programs (Word, Excel, Adobe Acrobat) to organize and complete work assignments.
• Knowledge of School of Medicine payroll coding practices and use of earn codes.
• Advanced knowledge of appointment and review process for Postdoctoral Scholars, Graduate Student Researchers, Junior Specialists, Visiting, Courtesy Titles, and Volunteer Clinical Professors.

Key Responsibilities

• 40% - Academic Personnel Actions Analysis and Advising
• 20% - Payroll Analysis and Records Management
• 20% - Recruitment Analysis and Advising
• 15% - Advising and Training
• 5% - General Support

Department Overview

The Office of Academic Personnel, School of Medicine Dean's Office has overall responsibility for administration of the academic personnel process in the School of Medicine. The School consists of 25 departments and 12 organized research units. The office is comprised of the Associate Vice Chancellor for Academic Personnel, Assistant Dean of Academic Personnel, Manager, and Academic HR Analysts. The workforce of the School consists of approximately 3050 academic appointees including members of the Academic Senate, Academic Federation, Volunteer Clinical Faculty, graduate student titles, post-doctoral titles, and all other SOM academic titles.

Department Specific Job Scope

Academic Personnel oversees the recruitment, advancement, compensation and retention of all academic personnel. Under the direction of the Manager, the staff works collaboratively to provide high-level analytical support to the Associate Vice Chancellor and Assistant Dean, Department Chairs, MSOs, and academic coordinators. They provide training, information, policy interpretation, and development of new policies and procedures.

POSITION INFORMATION

• Salary or Pay Range: $ 2,954.40 - $ 5,360.00
• Salary Frequency: Bi-Weekly
• Salary Grade: 178
• UC Job Title: ACAD HR ANL 3 CX
• UC Job Code: 005391
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift (Work Schedule): Monday-Friday, 8:00am - 5:00pm
• Location: Education Building (HSP033)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.