cFocus Software Incorporated

Navy - Administrative Manager

cFocus Software Incorporated • $90K — $120K *
San Diego, CA 92154In-Person
Education, Government & Non-Profit
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Active Secret clearance required
  • Bachelor's degree in a relevant field
  • 7+ years of program administration and executive support experience
  • Experience with Navy or DoD acquisition programs desired
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office Suite and collaborative tools
  • Ability to manage multiple priorities and stakeholders effectively

Responsibilities

  • Plan and coordinate technical reviews and stakeholder engagements
  • Prepare meeting agendas and briefing materials
  • Facilitate meetings and maintain documentation
  • Track action items and ensure timely responses
  • Develop program documentation and executive summaries
  • Support leadership with program information analysis
  • Manage workflows related to modernization and acquisition efforts

Benefits

  • On-site work environment in San Diego
  • Working on a program supporting the United States Navy
  • Opportunity to further develop administrative and project management skills
  • Engagement with senior Government personnel and cross-functional teams
  • Contributions to program effectiveness through process improvements
Full Job Description
cFocus Software seeks a Administrative Manager to join our program supporting the United States Navy (DON). This position is on site in the San Diego, CA area. This position requires a Secret clearance.
Qualifications:
  • Active Secret clearance
  • Bachelor's degree in Business Administration, Management, Public Administration, Communications, Project Management, Information Systems, or a related discipline.
  • 7+ years of experience supporting program administration, executive support, project coordination, or business operations.
  • Experience supporting Department of Defense, Department of the Navy, NAVWAR, acquisition, modernization, or technical programs is highly desirable.
  • Knowledge of program administration, office management, executive support, and business operations.
  • Experience coordinating meetings, schedules, task management, correspondence, and executive communications.
  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
  • Ability to develop reports, briefings, executive summaries, white papers, and professional correspondence.
  • Experience maintaining records, document repositories, databases, and tracking systems.
  • Ability to analyze information, identify issues, and provide recommendations for resolution.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, SharePoint, Teams, Outlook, Excel, Word, and PowerPoint.
  • Ability to work effectively with senior Government personnel, program managers, engineers, and cross-functional teams.

Duties:
  • Plan, coordinate, schedule, and support technical reviews, working groups, program management reviews, executive meetings, and stakeholder engagements.
  • Prepare meeting agendas, briefing materials, attendance rosters, conference logistics, virtual meeting coordination, and meeting documentation.
  • Facilitate meetings and maintain meeting minutes, action item trackers, decision logs, and follow-up documentation.
  • Track, coordinate, and monitor completion of assigned action items and ensure timely responses from stakeholders.
  • Prepare recurring and ad hoc program documentation including executive summaries, white papers, issue papers, reports, correspondence, charts, graphics, presentations, and status briefings.
  • Support Government leadership by collecting, validating, analyzing, and organizing program information for decision-making purposes.
  • Manage administrative workflows associated with modernization planning, installation activities, engineering support, configuration management, and acquisition support functions.
  • Coordinate and respond to recurring and ad hoc data calls, information requests, taskers, and reporting requirements.
  • Maintain administrative records, document repositories, correspondence files, action trackers, schedules, and program databases.
  • Review documentation for completeness, quality, consistency, formatting, and compliance with Government requirements.
  • Support database user testing, change request tracking, process improvement initiatives, and administrative system enhancements.
  • Develop and maintain metrics, dashboards, workload reports, staffing reports, and performance tracking tools.
  • Coordinate staffing actions, onboarding support, travel documentation, training records, meeting schedules, and administrative logistics.
  • Support preparation and delivery of monthly status reports, executive reports, program reviews, and management briefings.
  • Monitor suspense dates, deliverable schedules, milestone tracking, and administrative deadlines.
  • Coordinate communications among Program Management Warfare Offices (PMWs), NAVWAR organizations, contractors, Fleet stakeholders, and external agencies.
  • Provide recommendations to improve administrative processes, workflow efficiency, communication practices, and organizational effectiveness.
  • Ensure all administrative products are coordinated, reviewed, approved, and delivered in accordance with required formats, schedules, and Government guidance.

About cFocus Software Incorporated

Established in 2006, cFocus Software has provided IT services to Federal Government agencies for over 10 years. And they’re just getting started! Follow us as they continue to innovate and serve their federal government customers.

cFocus Software Incorporated Careers

Joining cFocus Software Incorporated presents an unparalleled opportunity to become part of a leading team of professionals dedicated to pioneering innovations in the technology sector. As a company renowned for its commitment to excellence and growth, cFocus Software Incorporated offers a range of job opportunities designed to empower career advancement and professional development.

Explore Career Opportunities

cFocus Software Incorporated is actively hiring and offers a variety of positions that cater to a range of skills and experiences. Whether you're looking for an entry-level role or a senior leadership position, cFocus Software Incorporated provides a platform to enhance your career. Explore open positions that align with your professional interests and expertise.

Innovative Work Environment

cFocus Software Incorporated is committed to innovation and leadership in the technology industry. The company encourages a culture of creativity and problem-solving, where each team member’s contribution is valued. Professionals at cFocus Software Incorporated work on cutting-edge projects that push the boundaries of technology and have a lasting impact on clients and communities.

Professional Growth and Development

cFocus Software Incorporated believes in nurturing the growth of its employees through comprehensive professional development and diversity training programs. These initiatives ensure that every team member has the tools and knowledge necessary to succeed. Employees are encouraged to take on challenging projects that foster personal and professional growth.

Internship Programs

For those starting their careers, cFocus Software Incorporated offers internship programs that provide a robust foundation in technology and business practices. Interns gain hands-on experience, working alongside seasoned professionals and participating in projects that offer real-world applications and outcomes.

Benefits and Culture

cFocus Software Incorporated is dedicated to supporting its employees with a competitive array of benefits. The company prioritizes work-life balance, health, and well-being, ensuring that the team can perform at its best. cFocus Software Incorporated's inclusive culture promotes diversity and equal opportunity, making it a great place to work for individuals from all backgrounds.

Networking and Leadership Opportunities

Employees at cFocus Software Incorporated have numerous opportunities to engage in networking and leadership activities. These opportunities allow for career advancement and the development of new skills through interaction with industry leaders and peers.

Applying for a Position

To apply for a position at cFocus Software Incorporated, candidates should prepare their resume to highlight relevant experience and skills. The interview process is designed to assess fit both for the role and the company culture. cFocus Software Incorporated seeks passionate, curious, and innovative team players who are ready to drive change.

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Learn more about cFocus Software Incorporated
Size
11 employees
Industry
Information Technology
* Ladders Estimates

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