Job Description:

About the Team

The Finance Division (Finance) serves the entire organization and is under the direction of the Chief Financial Officer. Finance is responsible for several critical functions at SWIB and comprises five teams: Fund Administration (FA), Finance Operations (FinOps), Financial Planning & Analysis (FP&A), Vendor Engagement and Oversight (VEO), and Performance.

VEO serves as SWIB's central coordinator and process steward for vendor-related activities, including procurement support, vendor intake, diligence coordination, lifecycle administration, renewals, reporting, and issue tracking. The team facilitates consistent execution across the vendor lifecycle by helping business teams engage the appropriate partners early, including Legal, Operational Risk, Technology, Compliance, and Finance. VEO supports disciplined process management, documentation, escalation, and follow-through while ensuring that decision-making authority remains with the applicable business owners and subject-matter experts.

Position Overview

This position will lead the VEO function and team and report directly to SWIB's Chief Financial Officer. The position's essential activities and attributes that the ideal candidate will possess are included below.

Essential activities:

• In partnership with all SWIB stakeholders, serve as the central coordinator for vendor-related activity, including intake, procurement support, diligence coordination, lifecycle administration, renewals, reporting, and issue tracking.

• Maintain a clear and consistent vendor intake process that helps business teams engage the appropriate partners early, including Legal, Operational Risk, Technology, Compliance, and Finance.

• Partner with Operational Risk in assessing vendor criticality, risk tiering, ongoing monitoring expectations, resilience planning, risk acceptance, and exit planning.

• Collaborate with Legal to engage vendors, coordinate renewals and terminations, select appropriate RFP routes, and manage vendor contract matters.

• Facilitate all elements of vendor lifecycle administration, including onboarding, contract and renewal tracking, vendor records, segmentation support, and coordination of termination or offboarding activities.

• Support vendor issue management by maintaining escalation processes, tracking open items, coordinating stakeholder follow-up, and ensuring contractual, risk, service, or termination matters are elevated to the appropriate parties.

• Coordinate procurement-related processes, including RFx coordination, sole-source or simplified-bid documentation, supplier setup support, purchase-order coordination, budget impacts, and related reporting.

• Lead continuous improvement of vendor management processes, reporting, templates, and governance practices to improve transparency, accountability, timeliness, documentation quality, and cross-functional collaboration.

The ideal candidate:

• Has at least 8 years of experience, with varied and progressively increasing responsibilities in financial services, vendor management, or project management roles

• Holds a bachelor's degree or higher

• Confidently manages enterprise-level relationships and can command an executive audience

• Thrives in a project management role and can reliably coordinate varied processes

• Is driven by results while being highly focused on process and adherence to policies

• Is a self-starter with the ability to nimbly manage competing priorities

• Can efficiently consume, distill, and communicate complex issues

• Leverages their intellectual curiosity to continuously learn and develop their skills

• Approaches situations thoughtfully, and consistently engages with and values diverse perspectives from others

• Maintains composure and demonstrates adaptability when navigating unexpected situations

• Has led enterprise-level relationship formation and oversight

• Challenges the status quo when appropriate

• Maintains strategic focus while evaluating tactical challenges

SWIB Offers:

• Competitive total cash compensation, based on AON (formerly McLagan) industry benchmarks
• Comprehensive benefits package
• Educational and training opportunities
• Tuition reimbursement
• Challenging work in a professional environment
• Hybrid work environment

The position requires U.S. work authorization.

Pursuant to our Hybrid Remote Work Policy, all staff have the flexibility to work remotely, but are required to have a weekly presence in our offices, the frequency of which is dependent on their distance from office. Staff are not required to reside locally; however, we offer relocation reimbursement to the Dane County area per our policy.

All SWIB employees are subject to SWIB's Ethics Policy and Personal Trade Approvals Policy. These policies include restrictions on outside business activities and employment and have limits on personal trading. You may request copies of these policies from SWIB's talent acquisition team and any questions can be answered by SWIB's compliance team.