Role OverviewSodexo is seeking a
Special Event Planner Manager to support a High-End Corporate Client that rapidly growing.
The Event Manager is a creative and highly organized professional responsible for designing, managing, and executing a wide range of employee events. This role is crucial for fostering a vibrant and inclusive company culture by leading key programs, including Employee Resource Group (ERG) events, celebrations for our various offices (RO celebrations), and annual company-wide celebrations. The Event Lead will manage every stage of the event lifecycle, from concept and design to promotion and post-event analysis.
This is an ON-SITE position that will require up to 20% travel between sites. Candidates must reside near Mountain View, CA.What You'll DoEvent Design & Management - Lead the design and management of all ERG Waymo Wednesday events, ensuring each is thoughtfully curated to celebrate and support our diverse employee communities.
- Oversee the design and management of RO celebrations, creating meaningful and memorable experiences for our sites.
- Lead the design and management of non-ERG holiday celebrations, fostering a spirit of community and fun across the workplace.
- Direct the design and management of the annual End-of-Year celebration, a high-profile event that brings the entire company together.
- Provide comprehensive event support for non-GPS (Global Programs and Services) events, ensuring they meet our standards for quality and execution.
Project Management - Manage all event projects from ideation to completion, including setting clear timelines, deliverables, and delegating roles and responsibilities to team members and stakeholders.
- Oversee all event budgets, ensuring cost-effectiveness and accountability in achieving defined goals.
- Develop and maintain strong vendor partnerships, negotiating contracts and managing logistics to ensure high-quality service delivery.
Event Marketing & Communications - Serve as the primary owner of all event-related communications, including calendar invites, detailed emails, chat announcements, and digital/physical signage.
- Develop and execute a comprehensive event marketing plan to maximize attendance and engagement for all events.
- Craft engaging and clear messaging that captures the spirit of each event and provides attendees with all the necessary information.
What We OfferCompensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
- Medical, Dental, Vision Care and Wellness Programs
- 401(k) Plan with Matching Contributions
- Paid Time Off and Company Holidays
- Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
What You Bring- 3+ years of experience in event planning, management, or a related role.
- Proven experience in designing and executing a wide range of events, from small gatherings to large-scale celebrations.
- Excellent written and verbal communication skills, with a portfolio of successful event marketing materials.
- Strong project management skills and the ability to manage multiple projects simultaneously under tight deadlines.
- Experience collaborating with diverse stakeholders, including ERG leads, senior management, and vendors.
Qualifications & RequirementsMinimum Education Requirement - Bachelor's Degree or equivalent experience
Minimum Management Experience - 3 years
Minimum Functional Experience - 3 years
