The Opportunity The Office of the Vice-President, Administration & Operations is seeking an exceptionally organized, administratively strong, and technically proficient leader to join their team. Reporting to the Vice President, the Manager, Operations and Finance will oversee the day-to-day operations of the Office of the Vice President, Administration and provide administrative and research support, as well as organize and manage information and programs.
Key Responsibilities:
- Plans and manages the administration of the Office of the Vice President,
Administration and Operations by determining priorities and overseeing all administrative support functions for the Office. - Leads and manages the annual operating budget process for the Office of the Vice-President, Administration & Operations and provides strategic financial planning, forecasting, reporting and analysis across the Administration and Operations portfolio.
- Develops financial models, forecasts, reporting tools and dashboards to support strategic planning, decision-making and achievement of portfolio objectives.
- Provides analytical and management support to the VPAO and the senior leaders during the strategic planning process, and proactively implements and executes short and long term financial and operational strategies.
- Leads strategic initiatives on behalf of the Vice-President, including planning, implementation, stakeholder coordination and monitoring of outcomes.
- Coordinates and project manages Board of Governors materials, executive briefings, reports, presentations and other confidential documentation on behalf of the Vice-President.
- Provides strategic advice and consultation to senior leaders on financial planning, resource allocation, operational effectiveness and business processes.
- Coordinates portfolio submissions and supports preparation for MACRO Planning Committee discussions and decisions.
- Creates, reviews and edits correspondences, reports, and all materials
distributed from the Office and on behalf of the Vice President, and triages complaints and issues brought to the Office's attention - Acts as the primary contact of the Vice President for internal and external communities and communicates information to various University staff at all levels. This includes effective communication of changes to policies, procedures and related initiatives.
- Oversees all information management for the Office, and establishes and implements departmental procedures and guidelines to ensure effective and efficient business processes.
- Coordinates internal and external committee meetings, including agendas, supporting documentation, logistics, and follow-up activities.
- Manages, supervises, assigns and prioritizes tasks for staff
- Hires, trains, develops and performance manages assigned staff. Establishes goals, sets expectations and provides feedback to staff.
Leadership Competencies Leaders at TMU are required to demonstrate the following Leadership Competencies:
- Acts with Integrity: Demonstrates behaviors aligned with high ethical standards and personal integrity and acts in accordance with TMU values.
- Builds Relationships of Trust & Collaboration: Actively builds a culture of trust and fosters meaningful relationships.
- Leads Inclusively: Creates an inclusive environment where everyone is respected, recognized, empowered to achieve their potential, and valued for their differences.
- Demonstrates Organizational Acumen: Understands and respectfully navigates complex internal and external environments using sound judgment, diplomacy, and tact.
- Drives Vision & Results: Creates and implements a vision grounded in sound decision-making to achieve desired outcomes.
QualificationsTo help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:
- Post-secondary degree in financial, business or related program
- A minimum of five (5) years of progressively increasing and directly related experience in strategic financial management, budget planning and resources planning and administration, preferably within a university or public sector environment;
- Experience supporting a senior executive and serving as a strategic partner to a senior leadership team.
- Demonstrated experience leading complex projects, strategic initiatives and cross-functional collaboration.
- Strong financial management, budgeting, forecasting and accounting skills, with a commitment to financial accountability and stewardship.
- Excellent analytical, problem-solving and critical thinking skills, with the ability to interpret complex information and provide strategic recommendations.
- Excellent written and verbal communication skills, including experience preparing executive-level reports, presentations and briefing materials.
- Strong stakeholder management, relationship-building and consultation skills, with the ability to work effectively across all levels of the organization.
- Knowledge of academic and administrative processes and procedures within a post-secondary or public sector environment.
- Strong research, report writing and presentation skills.
- Demonstrated supervisory experience, including coaching, performance management and staff development.
Additional Information (MAC) Position Number 10001161
Reports To Office of the Vice-President, Administration & Operations
Department Employee Group MAC
Vacancy Type Term
This is a current vacancy
Work Location Hybrid or on-campus
Start Date September 1, 2026
End Date April 1, 2028
Hours of Work 36.25
Grade C52
Salary Scale $87,583 - $139,905
Hiring Salary Range $87,583 - $113,744
TA Specialist Shellee Huie
Posting Date July 2, 2026
Application Close Date July 15, 2026
- An equivalent combination of education and experience may be considered.
- Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
- Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
- We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
- As part of the selection process, candidates may be required to complete an occupational assessment.
- Applications will only be accepted online through Toronto Metropolitan University's career site.
