Job Description:Facilities Management- Maintain records and contracts (inclusive to Vendors).
- Build and maintain effective relationships with building management, maintenance companies and any other related vendors.
- Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills
- General Administrative duties- Performs various office functions such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services - copiers, couriers, catering, data entry, office set up, shredding, etc.
- Coordinate (i.e., catering, office supplies, communicating, budgeting, evaluating, etc.)
- Assist Managing Partner with projects as assigned; implement best practices and/or other initiatives
- Assist all New Hires and ensuring all pre-hire items have been coordinated (assigned cubical and or offices space, name badges, building access, etc.) along with conducting any other related orientations or information.
- Ensure new associates are properly trained and oriented to their position duties; Facilitate staff development as well as provide training and learning experiences to current associates.
- Evaluate the performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff. Ensuring appropriate staff levels--back-up support, cross-training
- Provide office communications and assist in coordinating firm related office functions
Qualifications- Associate's degree required, Bachelor's degree preferred
- 5+ years of related work experience required
- Proficiency in Microsoft Office suite
- Possess extensive knowledge of office operations
- Ability to work overtime and weekends as needed
- Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
- Excellent written and verbal communication skills
- Excellent customer service and client focused skills
- Excellent organizational skills and ability to manage through competing priorities
- Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management.
- Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment
- Ability to demonstrate excellent team skills and positive attitude; actively facilitate effective team building
- Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs
The pay rate range for this job position is $98,000 to $148,520. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.
