Position Summary:The
Manager, Facility Operations will through hands-on leadership, manage the day-to-day operations, maintenance, and infrastructure of local site(s). This individual will be responsible for keeping the facility safe, functional, and running efficiently - managing everything from building systems and vendor relationships to capital projects and emergency preparedness. This role reports to the Chief Information Officer. This position is onsite and typically works a standard shift of 8-5pm local time. The position may require some flexible shift changes as discussed workload arises.
Responsibilities:
- Oversee daily facility operations, including building systems (HVAC, electrical, plumbing, life safety) and general upkeep.
- Develop and manage preventive maintenance programs to minimize downtime and extend equipment life.
- Manage relationships with vendors, contractors, and service providers; negotiate contracts and oversee performance.
- Own & support the facility operating budget, including tracking expenses, forecasting costs, and identifying efficiency opportunities.
- Lead facility-related capital projects (renovations, equipment upgrades, space planning) from scope through completion
- Ensure compliance with building codes, fire/life safety regulations, and applicable environmental and safety standards
- Manage a team and/or coordinate third-party maintenance staff as assigned
- Maintain emergency preparedness plans and coordinate response for facility-related incidents (power outages, water intrusion, HVAC failures, etc.)
- Manage EHS staff & coordinate with information security, and IT teams to ensure a safe, compliant, and productive workplace.
- Track and report on facility KPIs (uptime, maintenance costs, work order turnaround, energy usage).
- Manage space planning and office/lab layout changes as the organization grows.
- Maintain accurate records of equipment, warranties, service contracts, and inspection schedules.
- Manage and support the CMMS platform (Computerized maintenance management system) as well as working with IT teams for asset management related duties.
Required Qualifications & Experience- Bachelor's degree in Facilities Management, Engineering, Business, or related field (or equivalent experience)
- 4+ years of experience in facilities management, building operations, or a related role
- Strong working knowledge of building systems (HVAC, electrical, plumbing) and preventive maintenance practices.
- Experience managing vendor contracts, budgets, and capital projects.
- Strong leadership and communication skills; comfortable managing both people and outside contractors.
- 3+ years Familiarity with relevant building codes, fire/life safety, and OSHA requirement
- 3+ years' experience managing SOPs, policies and other procedures in relation to management of building operations.
- Working knowledge of Cal/OSHA, federal OSHA, and EPA regulations.
- Excellent communication skills; ability to train and influence at all levels of the organization
- Strong analytical and problem-solving skills; comfortable with data tracking and reporting
- Able to maintain confidentiality of information, systems, and employees
- Able to show adaptability, prioritize and execute work among competing priorities.
Preferred Qualifications and Experience- Certification such as CFM (Certified Facility Manager) or FMP (Facility Management Professional)
- 3+ years, diagnostic and/or other clinical laboratory experience
- 2+ Experience in facilities supporting labs, cleanrooms, or critical infrastructure
- Experience with EHS and/or familiarity with EHS protocols and SLAs governing regulatory changes to a facility in operation.
The estimated base salary range for this role based in the United States of America is: $105,000 - $130,000. Additionally, this role is eligible for to receive equity as part of the compensation package. Compensation decisions are dependent on several factors including, but not limited to, an individual's qualifications, location where the role is to be performed, internal equity, and alignment with market data. Should the level of the role change during the hiring process, the applicable salary range may be updated accordingly.
