Manager, Administrative Support (DOT/D2 #19756)

State of New Mexico

$66K — $100K *
Transportation
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • High school diploma or equivalent required.
  • Four years of experience in office administration, customer service, or records management required.
  • Three years of experience supervising highway maintenance crews preferred.
  • Class A Commercial Driver's License required at time of hire.
  • Experience with the Maintenance Management System (MMS) is a plus.

Responsibilities

  • Direct and oversee maintenance crews in the Vaughn and Fort Sumner areas.
  • Manage budget, equipment, manpower, and materials for highway maintenance.
  • Ensure compliance with NMDOT directives and procedures.
  • Conduct roadway quantity calculations and assess road conditions.
  • Investigate roadway accidents and implement safety measures.
  • Prepare maintenance reports and track field supplies and equipment utilization.
  • Evaluate employee performance in accordance with departmental policies.

Benefits

  • Three days of administrative leave upon start date for new employees.
  • Employee Perks Program available to enhance workplace experience.
  • Exposure to diverse weather conditions and work environments.
  • Opportunity for professional development with performance evaluations.
  • Frequent statewide travel for job duties.
Full Job Description
$32.15 - $48.23 Hourly

$66,880 - $100,320 Annually

This position is a Pay Band C9

Posting Details

Interviews are anticipated to be conducted within one week of closing date.

*****Applications submitted without work experience, or a resume will not be considered. If attaching a resume, the resume must include dates of employment for each job (month & year) and details of work experience/job duties. Please make sure to attach your high school diploma, transcripts, degree, or CDL if required in the minimum qualifications.*****

As a valued new employee to NMDOT, you may be eligible to receive three (3) days of administrate leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.

Candidate will be required to perform and pass a demonstrative abilities test utilizing light to medium equipment in order to move forward to an interview panel.

Employee Perks Program with NMDOT: https://www.dot.nm.gov/employee-perks-program/

Why does the job exist?

This position will direct, oversee and plan work for the maintenance crews within the Vaughn and Fort Sumner Maintenance patrols. Position will manage budget, equipment operations, manpower and materials for all highway road maintenance and construction activities; may operate medium to heavy duty equipment as needed, in a safe and efficient manner to maintain interstate roads, roadways and highways for the safety of the traveling public.

How does it get done?

Ensure compliance with NMDOT Administrative Directives; District directives and procedures. Budget allocation and spending.
Prioritizing, scheduling and assigning work.
Roadway quantity calculations.
Assessing road conditions and treatments.
Investigating accidents.
Ensure proper tools and equipment are available for work and dealing with equipment issues and replacement.
Employee safety, injury prevention.

Who are the customers?

This position will direct, oversee and plan work for the maintenance crews within the Vaughn and Fort Sumner Maintenance patrols. Position will manage budget, equipment operations, manpower and materials for all highway road maintenance and construction activities; may operate medium to heavy duty equipment as needed, in a safe and efficient manner to maintain interstate roads, roadways and highways for the safety of the traveling public.

Ideal Candidate

The ideal candidate will possess the following:
- At least three (3) years' experience supervising and managing employees on a highway maintenance crew.
- Perform clerical and administrative duties; prepare preventative maintenance reports, equipment usage reports; material estimates, fixed asset inventory control, store supply requests; complete bulk fuel inventories; process procurement documents; maintain operations records; maintain budget and track field supply materials; complete training request forms and On the Job Training (OJT) reports; process material estimates and reports; enter daily reports and bi-weekly schedules in the Maintenance Management System (MMS) and enter/approve time in SHARE.
- Maintenance of roadways and roadway features; Provide an efficient quality transportation system for the safety of the traveling public by maintaining highways, right of ways, signs, roadways, structures, fences in accordance with the Maintenance Management System (MMS) and Department policies and procedures; develop plans for fog seal, crack seals, and other preventative maintenance plans; maintain and repair equipment, buildings and grounds.
- Complete employee performance evaluations for employees pursuant applicable SPB rules and Department policy including opening, interim, and final evaluations in a timely manner and provide appropriate feedback; route evaluations to Human Resource Office at least two (2) weeks prior to anniversary date, separation, transfer, or promotion; develop action plans where necessary.

Minimum Qualification

High School diploma or equivalent and four (4) years experience in office administration, customer service, and/or records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required experience.

Employment Requirements

This position is designated a safety sensitive position within the meaning of the Omnibus Transportation Employee Testing Act of 1991 and must abide by all provisions of the Federal Omnibus Transportation Testing Act. Employment is subject to pre-employment and random drug testing, in accordance with all terms and conditions of federal and state law, rules and regulations in relation to alcohol and/or drug testing. Employment requires successful completion of a post-offer physical and pre-employment drug test; employment is conditional pending results. Must possess and maintain a valid Driver's License, and must have a Class A Commercial Driver's License at time of hire. Business reference check and Driver's License verification are also required and employment is conditional pending results. Must successfully pass demonstrated abilities test with a 75% or better.

Working Conditions

Work is performed primarily in the field in varying weather conditions, including heat, cold, humidity, wind, rain, and snow. May include exposure to: Sunlight, dust, pollen, chemicals, rough/rugged terrain, insects and reptiles, noxious plants, and infected trash.

Moving mechanical parts, high precarious places, toxic fumes/chemicals and/or airborne particles, hazardous chemicals and/or asphalt and petroleum products; Temperatures up to 150 degrees around oil distributor operations.

High speed/high volume traffic and loud noises; Falls and bruises, considerable physical strain; Standing for extended periods of time doing traffic control or walking long distances for litter control. Hand dexterity required for some duties; numerous specific vision abilities to include close, distance, color and peripheral vision, depth perception and ability to adjust focus; some climbing, reaching, kneeling, and crawling to perform job duties; ability to lift up to 50 pounds.

May be required to work irregular hours and is subject to call out for weather (including snow removal), accidents and/or emergencies on short notice; willingness to accept change of geographical assignments; interaction with the public. Frequent statewide travel is required. Must be able to respond to emergency callouts on short notice.

Supplemental Information

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Agency Contact Information: Sabrina McAlister 575-626-6979 Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.

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