ESSENTIAL FUNCTIONS
1. AP operations. Own daily accounts payable in ERP(s): invoice intake, coding review, approval routing, and timely posting across all Winebow entities; resolve exceptions and vendor inquiries at the root.
2. Payment execution. Manage weekly payment runs (check, ACH, wire): assemble the proposed run with Treasury cash guidance, enforce approval thresholds and dual release, and deliver payment-plan inputs to support the weekly, automated Projected Cash for Supplier AP process.
3. Vendor master governance. Own vendor onboarding (W-9 / TIN validation and bank-detail verification).
4. Payment-fraud controls. Enforce independent callback verification for every vendor banking-detail change; process factoring and assignment notices and payment redirects in coordination with Legal and Treasury; investigate any misdirected payment through to recovery and root cause.
5. Unapplied payments and vendor statements. Drive the open unapplied-payment population to resolution and keep it immaterial; run monthly statement reconciliations for high-volume suppliers; keep deductions, debit memos, and claim offsets documented and matched.
6. Close deliverables. Own the AP side of month-end and fiscal year-end close: key understanding of subledger-to-GL tie-out, AP aging review, accruals for received-not-invoiced activity and open card cycles, and adherence to the June fiscal year-end cutoff calendar.
7. Information reporting (1099). Deliver accurate year-end 1099 reporting, maintain W-9 file completeness, and handle related correspondence.
8. Controls and audit. Maintain segregation of duties within AP, keep SOPs current, deliver audit items on schedule, and remediate findings promptly.
9. Team leadership. Hire, train, and develop the AP team. Set clear expectations, balanced workloads, cross-training for coverage, and proactive performance management.
10. Lead the weekly AP aging report review to optimize cash flow management, identify dispute bottlenecks, minimize late fees, and foster strong vendor relationships.
11. Continuous improvement. Advance automation of invoice capture and workflow, and partner with Treasury and IT on payment-method upgrades.
SYSTEMS & TOOLS
Microsoft Dynamics 365 Business Central (BC14); Emburse Certify / Concur; banking platforms (Bank of America CashPro; Truist); Microsoft Excel at an advanced level (pivot tables; VBA and Power Query a plus).
OTHER FUNCTIONS
1. Trains staff on all processes and procedures.
2. Generated standard reports as needed.
3. Performs additional duties as assigned.
WORKING CONDITIONS
Normal office environment.
EQUIPMENT/MACHINERY USED
Telephone, computer, fax machine, copier, calculator.
PHYSICAL REQUIREMENTS
Sitting, repetitive motion with hands for typing, bending, lifting up to 10 pounds, manual dexterity, visual acuity
MINIMUM REQUIREMENTS
1. Bachelor's degree in Accounting, Finance, or a related field.
2. 5-7+ years of progressive accounts payable experience, including 2+ years supervising an AP team.
3. ERP proficiency required; Microsoft Dynamics 365 Business Central / NAV strongly preferred.
4. High-volume, multi-entity environment experience; distribution, or beverage-alcohol industry a plus.
5. Advanced Microsoft Excel; expense-platform administration (Emburse Certify or Concur) a plus.
6. Working knowledge of 1099 reporting and AP internal controls; CAPP certification a plus.
7. Demonstrated effective verbal and written communication; highly organized and detail-oriented.
EMPLOYER'S RIGHTS
This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.
