Under the direction of the Manager, responsible for the expense accounting processes, including payment of invoices and expense reimbursements. This position is responsible for related policies and procedures, monitoring the daily functioning of the Accounts Payable application and participating in any integrated activities with other Accounting management systems or applications (tax, reporting, purchasing, project tracking, fixed assets and general ledger).
Responsibilities- Leads, directs and supervises the daily activities of the Accounts Payable team, who receive and process payments for invoices/expense reports and research internal and external payment inquiries. Responsible for daily review of processed invoices, submitted expense reports, and processing of general ledger and other entries necessary for daily functions. Includes daily monitoring of invoices submitted for payment and managing and assigning staff workload. Identifies process improvement and enhancement opportunities.
- Reviews and approves general ledger entries to accrue expenses, record amortization of prepaid expenses, and fund internal accounts for payment. Reviews and approves daily and monthly general ledger balancing and reconciliations prepared by staff and ensures outstanding items are properly researched and resolved. Responsible for the management of the department shared drive and filing system to ensure documentation required for audit and management reporting is properly maintained and can be produced upon request.
- Establishes policies and procedural guidelines governing the Accounts Payable and expense accounting functions; communicates these policies and procedures to the relevant departments, divisions and vendors to ensure compliance. Interacts directly with Controllers Division, Enterprise Procurement and Purchasing, and Enterprise Strategic Sourcing to ensure compliance with disbursement policies and procedures and accepted accounting practices.
- Responsible for the management of all employees in the section including staffing, scheduling, compensation, performance management, training and development, and affirmative action to effectively utilize group and individual capabilities and enhance individual/group development and performance. Responsible for the timely and effective management of People Services forms and documents relevant to immediate staff.
- Serves as a resource and provides training and assistance to business unit personnel in the proper submission of invoices, expense reports, and accrual requests.
- Performs all other miscellaneous responsibilities and duties as assigned.
Qualifications- Bachelor's degree in accounting, finance, or related area from an accredited institution or equivalent work experience. CPA designation preferred.
- Minimum 5 to 7 years of experience in accounting and/or auditing with a financial institution or large public accounting firm. Minimum 2 years of supervisory experience.
- Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Internet Explorer, Word, Excel, and Access) or similar. Relational database knowledge, strong spreadsheet proficiency and analytical skillset required.
- Requires a strong working knowledge of accounting principles and practices, as well as a firm understanding of GL processing, and other relevant matters. Capable of reviewing GL accounts, reconciliations, suspense items, and other accounting-related transactions to identify issues and exposures relative to financial statement impact and internal controls.
- Strong written and verbal communication skills to conduct formal meetings. Must have excellent problem solving skills and be able to develop effective solutions that consider efficiency, internal controls, and impact to financial results. Requires the ability to exercise sound judgment. Must possess a positive customer service attitude in dealing with internal and external customers. Able to work flexible hours including holidays, weekends and evenings as needed or assigned.
