Management Analyst / Management Assistant

Category: Business Analysis (functional and technical)

Main location: United States, Alabama, Huntsville

Position ID:J0326-2801

Employment Type: Full Time

Position Description:

The BMD Management Analyst provides comprehensive administrative, coordination, and business management support to the Business Management Directorate (BMD). This role supports the Business Management Director, Division Chiefs, Branch Chiefs, and front office personnel through execution of critical operational, reporting, scheduling, and contracting-related tasks. The ideal candidate is highly organized, proficient with Microsoft Office tools, able to manage multiple priorities, and comfortable engaging with analysts, leaders, and stakeholders across the program.

Your future duties and responsibilities:

Administrative & Operational Support:
Provide day-to-day assistance to the Business Management Director and Division Chiefs.
Maintain the BMD SACO tracker; update and distribute weekly.
Prepare and format memorandums for ACQ Management Division
Maintain and update recall roster information, including personnel moves, in-processing, and out-processing.
Coordinate workforce check-ins across Business Management personnel and leadership.
Facilitate BMD quarterly staff calls and off-site events.
Schedule and maintain meetings for multiple BMD-related working groups, including:
. IDDS-A Contract Meetings
. SHIELD Funded TO Meetings
. PMO Bi-Weekly meetings
. FM Staff Call
. Branch Weekly and personnel check-ins
Travel & Scheduling:
Manage DTS travel bookings for BMD Director, Division Chiefs, Branch Chiefs, and other personnel.
Assist BMD personnel with DTS travel preparation and documentation.
Budget, Reporting & Data Management:
Coordinate with financial analysts to update spend plans and Get-Well spreadsheets for monthly product obligation reviews.
Compile SITREPs for the Business Management Directorate; separate PEO/ASA(ALT) and PM-level activities and obtain Director approval.
Update and maintain BMD Get Well Plans and Master Budget Position spreadsheets.
Consolidate funding lines and distribute to designated leadership
Schedule quarterly obligation reviews with product offices
Hiring & Personnel Administration:
Coordinate and schedule interviews with candidates and panel members
Assemble panel interview folders and spreadsheets
Work with HR to synchronize interview logistics
Contracting & CDRL Support:
Track and coordinate all Contracting Officer Memos, ECPs, and CDRLs with GDLS and ACC-RSA.
Prepare CDRLs for PMO Offices including KO memos.
Prepare Contract Requirements Packages using the Paperless Contract Files (PCF) system.

Required qualifications to be successful in this role:

4+ years' experience in Business Management Office operations or as an executive staff assistant.
US citizenship and a SECRET clearance
Proficiency in Microsoft Excel, PowerPoint, Word, PowerBi or other data visualization tools
Organized and capable of working across multiple systems, software, and equipment.
Ability to collect data, collaborate with BMD analysts, and prepare various reports.
Strong communication, coordination, and time-management abilities.
Experience supporting a DoD program office
Knowledge of DTS, PCF, CDRLs, ECPs, and Army PEO/PAE Office processes (preferred).
Knowledge of DTS, PCF, GFEBS, CPROBE, and other/similar Army/DoW Travel, HR, and Finance Systems
Desired qualifications/non-essential skills required:
Prior experience supporting a major acquisition program
Army S-1/G1 or S-3/G-3, or other similar experience

CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well-being programs
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Skills:

• Business Analysis
• Acquisitions