POSITION: Maintenance Planner
REPORTS TO: Supervisor, Maintenance Planning
DEPARTMENT: Rail Mechanical
LOCATION: Cochrane
REFERENCE: 300-123-27
SALARY: $83,538 - $98,280
ACCOUNTABILITY STATEMENT:The Maintenance Planner is responsible for translating asset maintenance needs into actionable plans, implementing and communicating new maintenance strategies, and ensuring optimal asset performance through effective use of the EAM system and coordination with various departments.
MAJOR DUTIES/ RESPONSIBILITIES:- Oversee the translation of asset maintenance needs into plans, ensuring appropriate maintenance strategies are in place to meet department service levels.
- Lead the implementation and communication of new maintenance strategies or changes.
- Participate in Management Review activities lead the by Asset Manager, and address needs related to staffing, process gaps, data gaps, funding, etc.
- Build and maintain a high level of competency with the EAM system in key modules including asset management, work management, parts and inventory, and other relevant maintenance modules.
- Establish and set up Preventative Maintenance Plans in the EAM system, including but not limited to time based maintenance plans, failure finding and condition-based maintenance, predictive, etc.
- Support asset investment planning and forecasting by providing inputs on maintenance strategies.
- Identify and raise asset maintenance data gaps and take actions to resolve them (e.g. errors with an inspection checklist item).
- Monitor asset performance to ensure maintenance plans and activities support the required asset levels of service.
- Monitor and forecast upcoming pre-planned work and ensure work orders are generated, processed, and scheduled.
- Review work orders that are designated for 'planning' and process work orders to 'waiting to be scheduled' status and 'scheduled' status as needed.
- Establish and maintain standard activities and checklists in the EAM system.
- Coordinate with Supervisors to ensure the right information has been captured when Emergency work orders have taken place.
- Identify and plan the parts required for work orders.
- Review and make decisions on changes to maintenance strategies and regimes, e.g., Preventative Maintenance.
- Gather input and feedback from Supervisors on maintenance and work order progress in order to update plans.
- Support business cases and funding requests where required.
- Participate in the development and update of Asset Management Plans and Capital Plan submissions when requested.
- Lead the identification, development, and updates to asset performance measures and conduct any asset management benchmarking activities.
- Perform other related duties as assigned in support of maintenance planning, scheduling and execution activities, asset reliability improvements, and the achievement of business needs and objectives.
REQUIREMENTS:- Minimum Secondary School diploma
- College diploma, degree or trades certification in mechanical and/or maintenance field preferred
- 5+ years' experience in facilities management, industrial shop maintenance, or operations environment with direct involvement in the maintenance practices
- Experience with maintenance management tasks, including continuous improvement of maintenance practices, asset performance monitoring, and establishment of maintenance strategies
- Strong background in reliability and integrity concepts including Reliability Centered Maintenance
- Experience with Enterprise Asset Management (EAM) or Computerized Maintenance Management Systems (CMMS) including preventative maintenance set up, job scoping and planning, and job scheduling
- Proficiency with Microsoft Office applications, specifically Outlook, Teams, Excel, PowerPoint, and Word
- Excellent communication skills with the ability to influence front line, technical staff and the ability to translate changes in maintenance to the front-line staff
- Solid foundation of knowledge in asset management principals, including the role of maintenance and work management as part of the asset management system
- Commitment to health and safety
APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.
CLOSING DATE: September 10, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.
