Salary : $67,891.20 - $97,240.00 Annually
Location : Intercity Transit (AdOps) - Olympia, WA
Job Type: Full-Time
Job Number:
Department: FLEET AND FACILITIES MAINTENANCE
Division: MAINTENANCE ADMINISTRATION
Opening Date: 06/25/2026
Closing Date: 7/5/2026 11:59 PM Pacific

Description
Maintenance Administrative Assistant

If you have:

• Excellent Customer Service in every interaction and problem-solving skills.
• Skilled in Outlook, MS 365 (PowerPoint, Excel, Word & Teams), and the ability to adapt to different types of software.
• The ability to become familiar and proficient working in database programs for tracking and reporting purposes.
• The ability to seek clarity and manage and prioritize several tasks in order to meet deadlines.
• Professionalism and excellent communication and organizational skills.

Then this position is for you!

Intercity Transit is recruiting for the full-time position of Maintenance Administrative Assistant for the maintenance department. This position will perform a variety of administrative, clerical, and data entry duties in support of the Fleet & Facilities Maintenance divisions. As an Assistant, this position primarily performs specialized and routine tasks of a support nature, requiring knowledge of other departments, department activities, policies, procedures and general office methods.

Examples of Duties
As a Maintenance Administrative Assistant, you will:

• Performs various clerical and office duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; photocopying; performing data entry; preparing mailings; typing; and word processing.
• Manages issuing keys and retrieving keys for new and departing employees.
• Assists with maintaining department phone lists, maintains department payroll files.
• Develops and maintains databases, logs, and tracking systems to facilitate department operations and programs.
• Maintains filing system, including maintenance history files, component files, work orders, operator reports, inspection forms, and invoice data.
• Prepares and records engine/transmission fluid testing samples.
• Assists with or conducts special research assignments; evaluates, analyzes data, and prepares conclusions and recommendations for consideration.
• Participates in a variety of meetings, as well as reserving meeting rooms for maintenance functions; prepares related agendas, minutes, and other supporting documents.
• Greets and assists employees, outside vendors, and the public on the telephone or in person, determines nature of business, and directs callers, employees or visitors to the appropriate person.

Typical Qualifications

• Associate's Degree preferred, and
• At least three years (3) of increasingly responsible administrative support experience; OR equivalent combination of education and experience may be considered.
• Intermediate skill level in Microsoft 365, to include: Word, Excel, Power Point, and Teams.
• Ability to effectively work in a team environment.
• Experience performing basic research, analyzing data and information; developing, evaluating, and presenting recommendations.
• Customer service skills that reflect courtesy and dependability while maintaining a positive attitude and contributing to a diverse team environment.
• Must be reliable with regular, predictable attendance.

Supplemental Information

What's in it for you?

• Receive a competitive salary of $32.64 - $46.75 hourly (this is inclusive of 5 years, 10 years, 15 years, and 20 years longevity pay increases) in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range).
• Work for an exceptional agency filled with great people and an unmatched culture.
• Be a part of an essential service to the community.
• Comprehensive medical, dental, and vision benefits including $150 per month Family & Wellness Allowance.
• PERS Retirement Plans (through Washington State Public Employee's Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 8.5%.
• 23.75 to 36 vacation days per year depending upon length of service.
• 12 days of sick leave per year depending upon date of eligibility.
• Paid Bereavement leave for qualifying family members.
• Employee Assistance Program.
• Educational benefits.
• Alternate transportation incentives - for employees using alternate options to travel to and from work such transit, cycling, carpooling, and walking.

Ready to jump on board?
We would love for you to apply! Please submit a complete electronic application online at . Your application package must include a letter of interest and resume that clearly explains how you meet the qualifications of the position. Be advised, we will not consider incomplete applications. Intercity Transit's preferred method of communication is via email, so an accurate and active email address is essential.
Completed applications must be received by 11:59 P.M. on July, 5, 2026.

Intercity Transit offers its employees an excellent comprehensive benefits package, pension plan, educational benefits, state-of-the-art technology and much more. In addition, some positions are eligible for remote work opportunities and flexible schedules.
Health Care
We provide comprehensive medical, dental and vision insurance coverage for employees and eligible dependents (spouse or significant other and children) through the Employees and Intercity Transit pay a monthly premium contribution depending upon the plan chosen.

In addition, Intercity Transit offers:

• Employer provided life insurance and optional supplemental coverage
• Employer provided disability insurance and optional supplemental coverage
• Additional supplemental insurance coverage available through AFLAC
• Access to an Employee Assistance Program.

Washington State Public Employees' Retirement System (PERS)

Employees are covered under PERS I, PERS II and PERS III of the Employee and Employer contributions are required at start of employment.

Deferred Compensation Plans (401K and 457)

Intercity Transit offers three voluntary deferred compensation plans. Employees who contribute at least 8.5% to a plan receive a 8.5% employer match. Employee contributions are not subject to federal income tax until withdrawn.

Shift Differential

An employee assigned to swing shift shall receive a shift differential of three and a half percent (3.5%) added to the employee's base pay for all hours worked during the bid period. An employee assigned to graveyard shall receive a shift differential of six percent (6%) added to the employee's base pay for all hours worked during the bid period. Shift differential will be applied to all paid leaves.
Floating Holidays
lntercity Transit provides IAM covered employees floating holidays in lieu of traditional holidays. Eligible employees receive six floating holidays each year awarded by adding up to forty-eight vacation hours to each employee's accumulated vacation hours on January 1 of each year. Employees, who are not active for duty on January 1 and who return to work after January 15 and remain in paid status, receive accrued floating holidays in the form of vacation hours on their date of return to work based on the following schedule:

Returning to work January 16-April 1: 38 hours

Returning to work April 2-July 1: 29 hours

Returning to work July 2-October 1: 19 hours

Employees hired after January 1 receive one floating holiday (10 hours vacation time) at the start of their introductory period and accrue vacation hours in lieu of floating holiday time according to the following schedule:

April 1: 28 hours

July 1: 19 hours

October 1: 9 hours
Shoe Allowance
Intercity Transit provides a $225 a year shoe allowance to IAM employees who are required to wear protective shoes during their work hours to purchase protective-toed safety shoes or protective oil resistant soled safety shoes.
Prescription Safety Glasses
Intercity Transit will reimburse employees up to $200 per year for the cost of prescription safety glasses upon presentation of a receipt.

For additional information regarding employee benefits, please visit:
01

How many years of increasingly responsible administrative support experience do you have?

• LESS than 3 years of experience.
• At least 3 years of experience.
• At least 4 years of experience.
• At least 5 years of experience.
• At least 6 years of experience.
• At least 7 years of experience.
• At least 8 years of experience.
• At least 9 years of experience.
• 10 or MORE years of experience.

02

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Doctorate degree

03

Which of the following describes your highest level of M365 (Microsoft Word, Excel, PowerPoint, & Teams) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic (email and simple document creation).
• Intermediate (Word, Excel, Outlook, and PowerPoint used regularly).
• Advanced (Creating reports, spreadsheets, formulas, databases, presentations, and tracking systems).

04

Which of the following administrative support functions have you performed as part of your work experience? (Select all that apply.)

• Maintaining files and records.
• Data entry and database management.
• Scheduling meetings, appointments, or training.
• Preparing reports and tracking information.
• Processing invoices, purchase orders, or credit card reconciliations.
• Customer service (phone, email, or in-person).
• Travel coordination and reservations.
• None of the above.

05

Please describe your experience performing administrative support duties that required a high degree of organization and attention to detail. Include the types of records or systems you maintained.
06

Describe any experience you have working in a transit agency, transportation organization, fleet maintenance operation, public works department, or similar operational environment. What were your responsibilities, and how did your role support day-to-day operations?
Required Question