OverviewIf you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptability, we invite you to consider joining our Secretarial department in our Chicago office as a Legal Practice Assistant.
The Legal Practice Assistant collaborates directly with attorneys to provide word processing and administrative assistance. Extends support to other attorney team members as needed to ensure a balanced workload among the secretarial team.
ResponsibilitiesEssential Functions:- Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity
- Provides phone support, interacting with both internal and external clients
- Manages calendars, schedules and coordinates meetings or conferences, including facilities, catering, invitations, agendas and details
- Organizes and maintains legal correspondence and document files according to Firm processes and systems
- Coordinates conflict checks and the opening of new matters
- Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts
- Handles and/or coordinates photocopying and scanning
- Continuing education by actively pursuing opportunities to enhance skills and knowledge
- Performs other tasks as assigned or required to meet the Firm's goals and objectives
Qualifications, Experience and Personal AttributesEducation/Training/Certifications: - College degree required. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Professional Experience: - Minimum of 10+ years of experience in a legal or professional services environment required
Technical Skills: - Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required
Performance Traits: - Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
- Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
- Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others
- Must be a self-starter with a high level of initiative
- Strong customer service skills, able to anticipate needs
- Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
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Posted Pay RangeThe typical pay scale for this position is between USD $77,000.00/Yr. and USD $101,000.00/Yr., although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.
