We are currently seeking a Lead Accounting Data Entry Operator to join our CAL FIRE support team in Sacramento, California. This role serves as a key member of the accounting and logistics team, helping ensure the timely and accurate processing of invoices, vendor payments, and billing activities that support critical operations.

Job Summary

The Lead Accounting Data Entry Operator is responsible for collecting, verifying, and entering accounting data while maintaining accurate and confidential company records. This position supports the accounting, procurement, receiving, and logistics teams by ensuring timely and accurate processing of invoices, billing, and related documentation. The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, proficiency with data entry and accounting systems, and the ability to identify opportunities for process improvement.

Essential Job Responsibilities

• Enter customer, vendor, and accounting data accurately and efficiently from source documents within established timelines.
• Compile, verify, and organize information to prepare source data for entry into company systems.
• Review data for completeness and accuracy, identify discrepancies, and make corrections or obtain additional information as needed.
• Coordinate with vendors to resolve invoice discrepancies and obtain missing documentation.
• Track invoices and packing slips throughout the accounts payable and receiving process.
• Retrieve, process, and enter vendor invoices into company databases.
• Compile check numbers and maintain accurate payment status records.
• Prepare and distribute weekly billing reports.
• Ensure weekly CAL FIRE billing cycles are completed accurately and submitted to the LSI Corporate Office on schedule.
• Support timely processing of vendor invoices and receiving documentation.
• Address issues related to pending vendor invoices and assist in developing effective solutions.
• Provide onboarding, guidance, and training to Accounting Data Entry Operators on LSI and CAL FIRE accounts payable billing and invoice reconciliation procedures.
• Recommend and implement process improvements to enhance efficiency, accuracy, and consistency.
• Respond to requests for information by retrieving and providing appropriate documentation.
• Maintain confidentiality of sensitive financial and company information.
• Comply with all company policies regarding data integrity, security, and confidentiality.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Excel.
• Ability to organize, prioritize, and manage multiple tasks while meeting deadlines.
• Strong analytical and problem-solving skills.
• Ability to learn and effectively use current and new software applications.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Required Education and Experience

• High school diploma or equivalent.
• Experience using Microsoft Office and data management systems.
• Experience performing administrative or accounting support functions.

Preferred Qualifications

• Three (3) years of experience in data entry, accounts payable, accounting support, or a related role.
• Experience with accounting or ERP software.
• Experience supporting government contract billing or invoice reconciliation processes.
• Leadership, training, or process improvement experience.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for keyboarding and data entry.
• Ability to communicate effectively in person, by telephone, and electronically.
• Occasionally lift and move up to 15 pounds.

Work Environment

This position is primarily performed in an office environment with regular interaction with accounting, procurement, receiving, and logistics personnel.

Compensation

What We Offer

At Logistic Specialties, Inc., we value our employees and are committed to providing competitive compensation and a comprehensive benefits package, which includes:

• Competitive pay starting at $38.50 per hour or more based on experience
• Medical, dental, and vision coverage
• Medical HRA & FSA options
• Company-paid life and AD&D insurance
• 401(k) with company match
• Paid time off and paid holidays
• Employee Assistance Program
• Professional development and growth opportunities