Position SummaryOn a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up administrative assistance to Program Specialists within the K&I Premium Services department as assigned.
Essential Functions- Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
- Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
- Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
- Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville as a back-up for our Program Specialist.
- General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
- Assist with mentoring new office staff
- Assist with piloting new software
Requirements- Four or more years of experience as a practice assistant or legal secretary
- Knowledge of legal terminology, legal documents and legal processes
- Accurate typing of at least 70 words per minute
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
- Excellent communication skills, written and verbal
- Understanding of correct grammar, spelling and punctuation
- Strong proofreading skills
- Superior organizational skills including filing, calendaring, and proofreading
- Time management skills and ability to work independently as well as with a team
- Regular predictable attendance
Please note, we are not working with outside recruiters for this position.
Wage TransparencyThe pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.
- California: Pay range $63,100 to $135,850.
- Colorado: Pay range $56,500 to $110,000.
- Connecticut: Pay 56,500 to $110,000.
- Hawaii: Pay range $63,100 to $124,850.
- Illinois: Pay range $57,800 to $119,350
- Jersey City, New Jersey: Pay range $63,100 to $124,850.
- Maryland: Pay range $53,000 to $110,000.
- Massachusetts: Pay range $57,800 to $124,850.
- Minnesota: Pay range $53,000 to $103,180
- Nevada: Pay range $51,000 to $99,330.
- New Jersey: Pay range $63,100 to $124,850.
- New York City, New York: Pay range $67,900 to $135,850.
- New York State: Pay range $51,000 to $135,850.
- Ohio: Pay range $51,000 to $99,330.
- Rhode Island: Pay range $51,000 to $103,180.
- Washington, D.C.: Pay range $63,100 to $124,850.
- Washington (State): Pay range $63,100 to $124,850.
Benefits Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact InformationIf you have questions, please e-mail Andrew Doucet at
[email protected] with K&I Premium Services Practice Assistant in the subject line. Please note, applications submitted via e-mail will not be considered.
