BUSINESS OPERATIONS ADMINISTRATOR
Job Location:

Address: 150 N 18th Ave, Phoenix, AZ 85007 (On-site)

Posting Details:

Salary: $100,000 Grade: 26

Job Summary:

This position directly supports business operations across the agency, including facilities management, capital improvements, and inventory oversight. This includes buildings that are owned by the state and rented including (150 N 18th Ave Phoenix AZ; 250 N 17th Ave Phoenix AZ; 501 N 24th Street Phoenix AZ; 4814 S 40th Street Phoenix AZ; 400 W Congress, Suite 116 Tucson AZ). This position will oversee the day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned. This position will manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.

Job Duties:

Responsibilities include:
• Oversee day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned.
• Support business operations across the agency, including facilities management, capital improvements, and inventory oversight.
• Manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.
• Oversee the management and governance of agency email systems, Google Groups, and professional listservs to ensure secure and efficient internal and external communication.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• A project management mindset with the ability to be agile and flexible in an evolving environment.
• Experience in facilities management or large-scale business operations.
• Familiarity with state-level procurement and administrative requirements.

Skilled in:
• Strong leadership and mentoring skills, with a proven ability to lead and manage multiple teams.
• Exceptional written and verbal communication skills.
• Proficiency in managing Google Workspace enterprise tools (Groups, Gmail, Drive).
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.

Ability to:
• Highly collaborative approach to working across multiple agency divisions.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
• Ability to work independently with minimal supervision.

Selective Preference(s):
• Bachelor's degree in a related field and 5 plus years of professional work experience. Master's Degree may substitute for 2 years of the experience.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:
• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

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