Job Description:

Key Responsibilities

1. Daily Queue Management & Intake
• Review new invoices daily via the SAP and Telecom Expense Management System [TEMS] queues, prioritizing actions based on payment due dates and critical supplier status.
• Monitor email and the ticketing system for disconnection notices, past-due notifications, and rejected invoices, ensuring tickets are updated at least once weekly.
• Identify and action invoices requiring immediate attention, such as those associated with disconnection notices, by escalating to Vendor Managers immediately.

2. Invoice Validation (SAP)
• Perform a rigorous "health check" on invoice details, ensuring the invoice number, vendor name, currency, bank account and PO number match internal records.
• Tax Compliance: Ensure taxes and fees (e.g., GST, PST, USF fees) are separated correctly from PO line items and calculate tax vs. surcharges using internal guidelines.

3. Contract Compliance & Line Item Matching (TEMS)
• Validate invoice line items against contract deliverables in the TEMS
• Ensure the billing start date aligns with the service acceptance date; confirm that services are not being billed past their termination date.
• Update TEMS data by adding billing Circuit IDs (CIDs) and other unique identifiers from the invoice to the corresponding deliverables.
• Usage Validation: Calculate and validate variable usage charges (e.g., Colocation Power, IP Transit) against rate tables and minimum commit thresholds.

4. Issue Resolution
• Dispute Management: Log discrepancies for Special Process vendors into designated issue trackers for Vendor Managers to resolve.
• Ticketing: Initiate tickets for missing invoices, payment failures, funding requests, or master data updates (e.g., vendor name changes).

5. Financial Maintenance
• Conduct "Final PO Health Checks" to identify POs trending to run out of funds or those containing unapplied credit notes.
• Manage the processing of Credit Notes and True-Up invoices, ensuring exchange rates and original invoice references are documented correctly before delegation.
• Track and validate Late Fees; approve valid fees under $1k USD and delegate higher amounts for review.

Required Systems & Tools Proficiency

• Ticketing systems for issue reporting and software/process bug tracking.
• A Bachelor's degree (finance/accounting/other business discipline preferred)
• 4-6+ years experience with payment systems in large multinational companies including accounts payable operations, invoicing procedures, payment terms and accounting techniques
• Experience with invoice/payment systems like SAP
• Excellent oral/written communication, interpersonal, and analytical skills
• Experience interacting with multiple levels within a company
• Able to work successfully both individually as well as to contribute as a team player
• Advanced level spreadsheets and basic data analytics , Google Sheets preferred
• Outstanding organizational, prioritization, and multitasking skills
• Attention to detail and a sense of urgency
• Ability to meet deadlines on a consistent basis
• Self starter with ability to accept responsibility for projects and see them through to completion
• An understanding of technical concepts related to data center operations and/or network backbone operations preferred
• Telecom experience preferred
• Ticketing systems for issue reporting and software/process bug tracking preferred

Salary Range
$72,960.00 - $115,200.00 USD (Salary)

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees,including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC
• Nationwide Vision provided by UHC
• Flexible Spending Account for Health & Dependent Care
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program
• Wellness Days
  
  401k Plan
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Tuition Reimbursement (available 6 months after start date, capped)
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law