Title: Inventory Services and Control Manager
Department: Finance
Reporting To: Chief Financial Officer
Location: Iqaluit, Nunavut
Employment Type: Full-Time, Permanent

ROLE SUMMARY

Description of the role for the position within the organization

The Manager, Procurement & Inventory Services is responsible for the overall leadership, planning, and coordination of all procurement, contracting, inventory control, warehouse operations, shipping and receiving, and sealift purchasing activities for the City of Iqaluit.

The role ensures that all procurement and inventory activities comply with the City's Purchasing By-law, the Cities, Towns and Villages Act, applicable trade agreements, and public-sector procurement standards.

The Manager provides supervision to procurement and materials management staff, oversees key systems supporting procurement and inventory operations, conducts compliance and inventory audits, leads complex and high-value procurement projects (including engineering and capital procurements), and acts as the City's foremost subject-matter expert on procurement law, processes, and policy interpretation.

This position requires exceptional organizational, analytical, and communication skills, a high level of technical competency, and the ability to lead a team in a fast-moving and complex operational environment.

KEY Duties & Responsibilities

Duties Performed on a regular basis - describe major responsibilities and target accomplishments expected of the position:

Leadership & Department Oversight

• Provide day-to-day supervision, mentoring, coaching, and performance evaluation for procurement and inventory staff.

• Assign work, monitor workloads, and ensure coordinated operations across procurement, warehouse, receiving, and inventory functions.

• Develop and maintain internal procedures, service standards, templates, and performance expectations for the Procurement & Inventory Services division.

• Manage departmental operating budgets and ensure cost-effective use of resources.

Procurement Leadership & Complex Projects

• Lead high-value, high-risk, or complex procurements including engineering, construction, infrastructure, and specialized service procurements.

• Prepare or review procurement documents including RFPs, RFQs, tenders, addenda, evaluation criteria, and related contracts.

• Conduct bid evaluations, negotiations, and award recommendations; prepare documentation for senior management and Council.

• Coordinate procurement for capital projects in collaboration with Engineering, Legal, Finance, and Project Management teams.

Inventory Governance, Warehouse Management & Sealift Planning

• Oversee inventory control systems, audit practices, warehouse operations, and data integrity across all departments.

• Direct facility visits, internal audits, cycle counts, and full physical inventory counts, ensuring compliance with audit standards.

• Provide Directors and Senior Management with monthly audit findings, variance analyses, and improvement plans.

• Oversee planning, procurement, logistics, receiving, and warehouse capacity management for the annual sealift operation.

• Ensure effective processes for fuel key fob management, inventory reconciliation, and critical stock controls.

Policy Interpretation, Compliance & Risk Management

• Serve as the City's authoritative expert on the Purchasing By-law, procurement ethics, competitive bidding rules, and applicable legislation.

• Review and update procurement and inventory policies, procedures, and templates; ensure alignment with municipal legislation and trade agreements.

• Provide guidance to Managers, Directors, and Senior Management on procurement strategies, evaluation methodologies, contract frameworks, and risk identification.

• Ensure compliance with financial controls, segregation of duties, audit requirements, and reporting standards.

Systems Management, Reporting & Process Improvement

• Manage and monitor information systems supporting procurement, inventory, and warehouse operations (e.g., ERP, inventory tools, procurement software).

• Troubleshoot system issues, coordinate upgrades, and lead modernization initiatives including e-procurement and contract management systems.

• Develop dashboards and reporting tools to monitor procurement activity, inventory turnover, supplier performance, and cycle times.

• Conduct research into procurement and supply chain best practices and recommend continuous improvements.

Corporate Training, Communication & Coordination

• Provide training and support across the organization on procurement processes, requisitioning, competitive bidding, contract management, and inventory protocols.

• Work closely with Finance and Accounts Payable to ensure proper documentation, reconciliation, and timely invoice processing.

• Maintain strong vendor relationships, resolve escalated issues, and ensure clear communication regarding City procurement and inventory requirements.

• Coordinate broadly with departmental managers, senior management, and external partners to ensure efficient procurement and inventory operations.

Other Related Duties as Assigned

Contacts and Key relationships

List the groups of people you speak with regularly and the purpose of your conversation.

• Internal Staff and Team Members: Senior Management, departmental managers, Engineering, Finance, Accounts Payable, project managers, warehouse and procurement staff.

• External Suppliers: Vendors ranging from local suppliers to national and international firms; sealift carriers; freight and logistics companies; consultants; engineering firms; legal counsel.

• Members of the Public:
  May interact with the public occasionally for procurement or contract-related inquiries.

• Council:
  May prepare or present procurement information through senior management for Council decision-making.

Education, EXPERIENCE & Requirements

Describe the minimum level of knowledge, skills and abilities that are required for satisfactory job performance.

Minimum Level of Education/Training:

• Post-secondary degree in Business Administration, Public Administration, Supply Chain Management, Commerce, or related field.

• Professional procurement designation (SCMP, CPPB, CPPO, or equivalent) preferred.

Minimum Level of Experience:

• 5-7 years of progressive experience in procurement, supply chain, contracting, or inventory management.

• 2-5 years supervisory or team leadership experience.

• Public-sector procurement experience preferred.

Assets:

• Training or experience with ERP/financial systems (e.g., Diamond/Great Plains).

• Knowledge of northern logistics, sealift operations, and remote supply chain challenges.

• Fluency in Inuktitut and/or French is an asset.

Additional Requirements:

• Criminal Records Check

• Valid Nunavut Class 5 Driver's License with an acceptable Driver's Abstract.

• Ability to obtain First Aid/CPR certification.

Note: Equivalencies that include a combination of education and experience may be considered at the time of selecting candidates when the requisite skill attainment can be demonstrated.

Technical & Contextual Knowledge, Skills & Abilities

Describe the major bodies of knowledge, measurable skills, and abilities required for satisfactory job performance of the duties listed above.

This position requires excellent verbal and written communication skills, along with the ability to manage workloads, direct staff on day-to-day activities to achieve deliverables.

Additionally, the position requires excellent customer service and interpersonal skills to lead and influence individuals to achieve departmental objectives.

Technical Knowledge, Skills & Abilities:

• Strong understanding of procurement legislation, competitive bidding requirements, and public-sector procurement standards.

• Advanced knowledge of inventory control systems, audit processes, and warehouse operations.

• Ability to design procurement documents, evaluation frameworks, and contract terms.

• Proficiency in Microsoft Office, procurement systems, and inventory software.

• Strong analytical, problem-solving, and research skills.

Contextual Knowledge, Skills & Abilities:

• Ability to lead and influence staff to achieve operational goals.

• Strong communication skills, both written and verbal.

• Ability to work effectively with vendors, contractors, and internal departments.

• Strong organizational and time-management abilities, especially in complex multi-project environments.

• Awareness of northern supply chain realities, community context, and cultural considerations.

Working Conditions

Desscribe the xposure to adverse working conditions such as prolonged physical/sensory/mental effort or exposure to unpleaseant working environment as a regular.

Physical Effort (Physical Action, frequency and duration of physical activity are needed):

• Combination of sitting, standing, and walking.

• Occasional warehouse or outdoor site visits, including cold weather exposure.

• Light lifting during inspections (operational lifting remains the responsibility of subordinate staff).

Environment (Environmental Exposure, frequency and duration of the exposure are needed):

Appropriate Personal Protective Equipment is provided, employees are expected to use safety equipment and gear as needed to limit or prevent exposure.

• Primarily office environment with frequent interruptions.

• Periodic exposure to warehouse conditions, cold temperatures, dust, noise, and shipping/receiving areas.

• Appropriate PPE provided and must be used as required.

Sensory Attention (Type, frequency, and duration of sensory attention):

• Moderate use of visual concentration for reviewing bids, contracts, and complex data.

• Occasional sensory attention during warehouse inspections or audits.

Mental Effort

• High concentration and attention to detail required for procurement planning, contract review, audits, and policy interpretation.

• Multiple priorities, deadlines, and problem-solving demands may create periods of stress.

Note: This job description is intended as a guide to indicate the principal functions of the job. It is not an all-inclusive listing of the required job tasks. Further, the job description is subject to change at the discretion of management.

ᓇᓗᓇᐃᒃᑯᑕᖅ

ᐃᖅᑲᓇᐃᔮᖓᑦ:

ᓈᓴᖅᓯᒪᔪᑦ ᓇᖕᒥᓂᖁᑎᒋᔭᑦ ᐱᖁᑎᖏᓐᓂᒃ ᐱᔨᑦᑎᕋᖅᑎᑦ ᐊᐅᓚᑦᑎᓂᕐᒧᓪᓗ ᐊᐅᓚᑦᑎᔨ

ᐱᓕᕆᕝᕕᒃ:

ᑮᓇᐅᔭᓕᕆᓂᖅ

ᐊᖏᔪᖅᑳᖓ:

ᑮᓇᐅᔭᓕᕆᔨᒻᒪᕆᒃ

ᐃᓂᒋᓂᐊᖅᑕᖓ:

ᐃᖃᓗᐃᑦ, ᓄᓇᕗᑦ

ᐃᖅᑲᓇᐃᔮᑉ ᖃᓄᐃᑦᑑᓂᖓ:

ᖃᐅᑕᒫᑦ, ᐃᖅᑲᓇᐃᔮᖑᐃᓐᓇᖅᑐᖅ

ᐱᓕᕆᐊᒃᓴᖏᑦ ᓇᐃᓈᖅᓯᒪᔪᑦ

ᐅᓂᒃᑳᖅᓯᒪᔪᒥᒃ ᑭᓱᒥᒃ ᐃᖅᑲᓇᐃᔮᖃᕐᒪᖔᑦ ᐱᓕᕆᕝᕕᒋᔭᐅᔪᒥ

ᐊᐅᓚᑦᑎᔨ ᓂᐅᕕᖃᑦᑕᕐᓂᕐᒧᑦ ᐊᒻᒪ ᓈᓴᖅᓯᒪᔪᑦ ᓇᖕᒥᓂᖁᑎᒋᔭᑦ ᐱᖁᑎᖏᓐᓂᒃ ᐱᔨᑦᑎᕋᖅᑎᑦ ᓯᕗᒃᑲᖅᑕᐃᖃᑦᑕᕐᓂᐊᖅᐳᖅ ᑭᓱᓕᒫᓂᒃ ᐊᒃᑐᐊᓂᓕᖕᓂᒃ ᓂᐅᕕᕐᓂᕐᒧᑦ, ᑳᓐᑐᓛᒃᑎᑦᑎᓂᕐᒧᑦ, ᖃᐅᔨᒪᓇᓱᒃᐸᒡᓗᓂ ᐱᖁᑎᒋᔭᐅᔪᓂᒃ, ᓯᕐᓗᐊᕐᒥᒃ ᐊᐅᓚᑦᑎᓂᕐᒥᒃ, ᐊᐅᓪᓚᖅᑎᑦᑎᓂᕐᒥᒃ ᑎᑭᑉᐸᓪᓕᐊᓂᕐᒥᒡᓗ, ᐊᒻᒪ ᐅᒥᐊᕐᔪᐊᒃᑰᖅᑐᒃᓴᓂᒃ ᓂᐅᕕᖅᑕᐅᔪᓂᒃ ᐃᖃᓗᖕᓂ ᓄᓇᓕᐸᐅᔭᕐᒧᑦ.

ᖃᐅᔨᒪᑦᑎᐊᕋᓱᒃᐸᒃᐳᑦ ᑭᓱᓕᒫᑦ ᓂᐅᕕᖅᑕᐅᕙᒃᑐᑦ ᐊᒻᒪ ᓈᓴᖅᑕᐅᔪᑦ ᒪᓕᒻᒪᖔᑕ ᓄᓇᓕᐸᐅᔭᐃᑦ ᓂᐅᕕᖃᑦᑕᕐᓂᕐᒧᑦ ᒪᓕᒐᕋᓛᖏᓐᓂᒃ, ᐊᒻᒪᓗ ᓄᓇᓕᐸᐅᔭᐃᑦ, ᓄᓇᓖᑦ ᐊᒻᒪ ᓄᓇᓕᕋᓛᖑᓂᖅᓴᐃᑦ ᐱᖁᔭᖏᑦ, ᑕᐅᖅᓰᓂᕐᒧᑦ ᐊᖏᖃᑎᒌᒍᑎᑦ, ᐊᒻᒪ ᑭᒃᑯᑐᐃᓐᓇᕐᓅᖓᔪᑦ ᓂᐅᕕᖃᑦᑕᕐᓂᕐᒧᑦ ᒪᓕᒃᑕᐅᕙᒃᑐᑦ.

ᐊᐅᓚᑦᑎᔨ ᑲᒪᒋᔭᖃᖃᑦᑕᕆᕗᖅ ᓂᐅᕕᖃᑦᑕᕐᓂᕐᒧᑦ ᐊᒻᒪ ᐱᖁᑎᓄᑦ ᐊᐅᓚᑦᑎᓂᕐᒥ ᐱᓕᕆᖃᑎᒌᓂᑦ, ᖃᐅᔨᓴᐃᓐᓇᖅᐸᒃᑐᓂ ᐊᑐᖅᑕᐅᓪᓗᐊᑕᖅᐸᒃᑐᓂ ᐃᑲᔪᖅᓱᐃᔪᓂ ᓂᐅᕕᕐᓂᕐᒧᑦ ᐊᒻᒪ ᓈᓴᐃᓂᕐᒧᑦ, ᒪᓕᑦᑎᐊᕐᓂᕐᒧᑦ ᐊᒻᒪ ᓈᓴᖅᓯᒪᔪᑦ ᓇᖕᒥᓂᖁᑎᒋᔭᑦ ᐱᖁᑎᖏᓐᓂᒃ ᖃᐅᔨᓴᖅᐸᒃᑐᓂ, ᑐᒪᒋᔭᖃᖅᐸᒃᑐᓂ ᐱᔭᕆᑐᔪᓂᒃ ᐊᒻᒪ ᐊᑭᑐᔪᓂᒃ ᓂᐅᕕᕐᓂᕐᒧᑦ ᐱᓕᕆᐊᒃᓴᓂᒃ (ᓲᕐᓗ ᑎᑎᕋᐅᔭᕐᓂᕐᒧᑦ ᐊᒻᒪ ᐊᑭᑐᔪᓂᒃ ᓂᐅᕕᕐᓂᕐᒧᑦ), ᐊᒻᒪ ᓄᓇᓕᐸᐅᔭᐅᑉ ᖃᐅᔨᒪᔨᒻᒪᕆᒋᓪᓗᓂᐅᒃ ᓂᐅᕕᖃᑦᑕᕐᓂᕐᒧᑦ ᒪᓕᒐᕐᓂᒃ, ᐱᓕᕆᔾᔪᓯᕐᓂᒃ, ᐊᒻᒪ ᐊᑐᐊᒐᕐᓂᒃ.

ᑖᓐᓇ ᐃᖅᑲᓇᐃᔮᖅ ᐱᔭᕆᐊᓕᒃ ᐋᖅᑭᐅᒪᑎᑦᑎᔪᓐᓇᑦᑎᐊᕐᓗᓂ, ᖃᐅᔨᓴᕈᓐᓇᑦᑎᐊᕐᓗᓂ, ᑐᓴᐅᒪᔪᓕᕆᔪᓐᓇᑦᑎᐊᕐᓗᓂᓗ, ᐱᓕᕆᔾᔪᑎᓂᑦ ᖃᐅᔨᒪᓂᖃᑦᑎᐊᕐᓗᓂ, ᓯᕗᓕᖅᑎᐅᔪᓐᓇᕐᓗᓂᓗ ᐱᓕᕆᖃᑎᒌᓂᑦ ᓱᒃᑲᓕᔪᒥᑦ ᐱᑐᐃᓐᓇᐅᙱᑦᑐᒥᒡᓗ ᐃᖅᑲᓇᐃᔭᕐᕕᖕᒥᑦ.

ᐱᓕᕆᐊᒃᓴᓪᓗᐊᑕᑦ ᑲᒪᒋᔭᒃᓴᓪᓗ

ᐱᓕᕆᐊᒃᓴᕆᒐᔪᒃᑕᖏᑦ - ᓇᓗᓇᐃᕐᓗᒋᑦ ᐱᓕᕆᐊᒃᓴᖏᑦ ᑐᕌᒐᕆᔭᐅᔪᑦ ᓂᕆᐅᒋᔭᐅᔪᑦ ᐃᖅᑲᓇᐃᔮᒧ