Salary : $96,583.50 - $109,297.50 Annually
Location : Oakland, CA
Job Type: Full-time (37.5 hrs)
Job Number: 25-AA-06
Division: Human Resources
Department: HUMAN RESOURCES BENEFITS
Opening Date: 07/02/2025
Closing Date: 7/18/2025 5:00 PM Pacific

The Position

THE OPPORTUNITY: The Human Resources Division at the Park District is recruiting for an experienced Human Resources Assistant in the Benefits Department to fill one (1) vacancy. This position is a 37.5-hour work week and is located at the Administrative Headquarters at 2950 Peralta Oaks Court, Oakland, CA. The hiring pools established as a result of this recruitment will be used to fill the current vacancy and any future vacancies that may occur during the one-year life of the hiring pools.

WHAT YOU'LL BE DOING: Under the general supervision of the Benefits Manager, this vacancy performs a variety of paraprofessional and technical duties involved in the administration of the Human Resources Division including but not limited to; biweekly personnel changes and benefit elections into our HRIS system and corresponding vendor systems; the hosting of benefit orientations for new and returning employees; performing a variety of confidential, complex, and detailed technical and administrative duties which directly impacts Park District employee's pay, benefits, and employment status.

IDEAL CANDIDATE:

• Has data entry experience in an HRIS platform;
• Possesses administrative experience in the public sector in Human Resources;
• Is an exceptional communicator with a history of building collaborative relationships with personnel at all levels;
• Is adaptable to organizational change that can occur throughout the agency;
• Is able to multitask while still producing accurate and timely work products;
• Has experience with working with payroll and other department representatives to ensure timely delivery of personnel documents, etc.
• Has experience with benefit administration and conducting benefit orientations.

ABOUT US:
The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.

OUR MISSION:
EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.

OUR VALUES:

• Respect - We honor the land we steward, each other, and the park visitors we serve.
• Resilience - We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships - Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness - We communicate openly, honestly, and reliably.
• Transparency - We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance

WHY WORK FOR EBRPD?

• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click herefordetails regarding additional benefits.
• Tuition reimbursement and professional development.
• Free on-site parking.
• Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
• Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch).

Essential Functions
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Performs a variety of clerical and administrative tasks requiring specialized knowledge of Human Resources functions
• Processes personnel action forms in compliance with policies, bargaining unit agreements and within payroll processing deadlines
• Conducts follow up and tracking procedures to ensure employee status changes are processed
• Updates and maintains accurate employee and personnel action information
• Extracts and compiles data for reports
• Performs the more routine duties associated with human resources programs in conformance with Park District policies, procedures, techniques and regulations
• Assists with applicant tracking
• Reviews job descriptions and postings and conducts onboarding of new employees including employee orientations
• Processes and tracks personnel requisitions
• Reviews requisitions for conformance with Park District policies and refers candidates to departments
• Assists with interpreting and explaining routine or less complex policies and procedures
• Assesses and sets daily work priorities
• Initiates follow-up to ensure projects and other tasks are completed or deadlines met, including coordinating activities with others
• Screens incoming correspondence
• Including assisting with or referring to appropriate staff and ensuring the delivery of responses
• Provides guidance and training to other department staff on office practices and procedures
• Serves as a resource to internal staff in resolving issues or administrative processing
• Respond to inquiries from the public, department representatives and employees concerning confidential information in situations where tact and judgment must be exercised
• Completes requests for verification of employment and application status
• Processes invoices and payments
• Assists in the implementation of departmental goals and objectives.
• Performs research and collates data
• Assembles related reports, manuals and policies
• Updates information contained in Human Resources web pages
• Takes meeting minutes and captures information in a clear and concise manner
• Coordinates recruitment and testing process including: screening applications under general guidance; monitoring or proctoring written and performance tests
• Collects data for salary, benefit program and personnel policy and practice surveys
• Performs clerical duties including data entry, form creation or revision, and filing
• Assists the Human Resources Technician on data entry
• Report generation pertaining to position control, salary schedules, and budgeted positions as needed
• Performs related duties as assigned.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to the completion of the twelfth grade,
AND
Experience: Three years progressively responsible clerical work, preferably in a public sector human resources environment.
Substitution: College education in a related field may be substituted for up to one year of the experience requirement on the basis of 60 semesters or 90 quarter units of college credit equating to one year of experience.
CONDITIONS OF EMPLOYMENT:

• Depending on work location and assignment, possession of a valid Class C California Driver's License is a condition of initial and continued employment in this classification.
• The selected candidate must pass the Park District's Level 1 background check.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of: General principles and practices of human resources including benefits, classification and compensation, recruitment, and training; Correct English usage, including spelling and grammar; procedures and techniques of customer service; Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to: Perform independent research of a variety of technical issues; Follow applicable procedures to maintain the confidentiality of personnel information; Work effectively under pressure and with frequent interruptions; Multitask and prioritize tasks to effectively serve staff and customers; Read and apply complex rules, regulations and procedures relating to personnel work; Perform responsibilities and duties utilizing good judgment; Perform basic mathematical and statistical calculations; Learn and effectively utilize online recruitment, onboarding and HRIS systems; Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public with a focus on quality service to internal staff and external customers.
Additional Information
Application materials for this position consist of two (2) required parts:

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questionnaire

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.

Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
Union Affiliation: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in an Agreement between the Park District and Local 2428. The probationary period for this classification is nine (9) months.

Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.

Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154 at least five business days before the examination.
Equal Opportunity Employer:

The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
For information regarding the District's applicable benefits package, please visit

For temporary and/or on-call assignments, there are no benefits offered.
01

Be sure to answer the supplemental questions thoroughly and accurately. Answers to the supplemental questions must be supported by the experience section of the application. Additionally, "See Resume" as a response will not be considered sufficient information to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. I have read and understand the statement above concerning submission of supplemental questionnaire responses.

• Yes
• No

02

Do you possess at least three (3) years of responsible clerical work?

• Yes
• No

03

Have you worked in a public sector human resources environment?

• Yes
• No

04

If YES, please indicate which public sector agency you have previously worked for. If NO, please put "N/A".
05

Describe your experience processing personnel action forms in compliance with policies, bargaining unit agreements, and within payroll processing deadlines.
06

Describe a project or task from your previous work experience which demonstrates your experience gathering and reviewing information needed to commence data entry, that highlights your attention to detail, and promotes your organizational skills.
07

Describe your experience your specific responsibilities in the administration of health benefits.
08

Describe your experience with data entry in an HRIS platform, which platform you have previously used, and your role in processing entries.
Required Question