Job descriptionBusiness typeTypes of Jobs - Finance / Accounting
Job titleHead of Invoice Management
Contract typePermanent Contract
Management positionYes
Job summaryWe are seeking an experienced Head of Invoice Management to lead and strengthen our procurement invoice operations. This strategic role will oversee a team of 2 professionals while bringing deep expertise in invoice management processes, controls, and system optimization. We are looking for a bilingual French and English candidate. The ideal candidate will have proven experience managing similar functions and implementing robust process frameworks to ensure accuracy, compliance, and efficiency across the invoice-to-pay lifecycle.
Key Responsibilities
Team Leadership & Development
- Lead, mentor, and develop a team of 2 invoice management professionals
- Reinforce team capabilities through training, process documentation, and knowledge transfer
- Foster a culture of continuous improvement and operational excellence
- Establish clear performance metrics and conduct regular team assessments
Process Management & Optimization
- Establish governance framework to ensure compliance with internal policies and external regulations
- Drive process standardization and automation initiatives to improve efficiency and reduce manual intervention
- Develop and maintain detailed process documentation, standard operating procedures, and control matrices
System Expertise & Technology
- Participate to the implementation project and testing of the deployment of Ivalua Procure-to-Pay platform to optimize invoice processing workflows, exception handling, and reporting capabilities
- Collaborate with IT and system administrators to configure invoice validation rules, approval workflows, and integration points
- Work closely with Oracle EBS environments to ensure seamless data flow between procurement, AP, FA and GL modules
Stakeholder Management
- Partner with Procurement, Accounts Payable, Finance, and IT leaders to align invoice management practices with organizational objectives
- Serve as primary point of contact for invoice-related inquiries from suppliers and internal stakeholders on the perimeter covered
- Build strong relationships with supplier community to resolve invoice discrepancies
Risk Management & Compliance
- Implement robust controls to prevent duplicate payments, fraud, and processing errors
- Ensure compliance with tax regulations, payment terms, and contractual obligations
- Conduct regular audits of invoice processing activities and implement corrective actions
- Monitor key risk indicators and escalate issues appropriately
Performance & Analytics
- Establish and track KPIs including invoice processing cycle time, exception rates, and supplier satisfaction
- Generate regular reports and dashboards for management review
- Analyze trends to identify root causes of issues and implement preventive measures
- Drive initiatives to improve delays of payment, and reduce operational risk
Position locationGeographical areaAmerica, United States Of America
CityMONTREAL
Remote workhybrid
Candidate criteriaMinimal education levelBachelor Degree / BSc Degree or equivalent
Academic qualification / SpecialityBachelor's degree in Finance, Accounting, Business Administration, or related field
Level of minimal experience11 years and more
Experience- 10+ years of progressive experience in invoice management, accounts payable, or procurement operations
- Minimum 3 years in a leadership role managing invoice processing teams
- Proven track record of implementing process improvements and controls in invoice management functions
Required skills- Strong experience using Ivalua Procure-to-Pay platform
- Proficiency with Oracle E-Business Suite (AP, PO, GL modules and their integration points)
- Advanced knowledge of invoice processing best practices, three-way matching, and exception management
- Experience with invoice automation technologies
LanguagesEnglish, French
