Head of Guest Experience Systems

Bolt Farm Treehouse

$100K — $120K *
Hospitality & Recreation
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • Proven experience in building operational systems from scratch.
  • Strong ability to automate processes and implement AI solutions.
  • Experience in team leadership and managing communication cadences.
  • Ability to analyze and interpret guest data for actionable insights.
  • Demonstrated success in enhancing guest experience through innovative solutions.

Responsibilities

  • Design and implement a comprehensive guest experience operating system.
  • Manage communication teams and optimize their workflows.
  • Oversee all guest engagement touchpoints and decision-making processes.
  • Create and maintain a standardized delivery engine for guest experiences.
  • Transform guest feedback into actionable improvements weekly.
  • Establish a reliable service recovery system for operational efficiency.
  • Ensure data integrity within the guest operations system.

Benefits

  • Opportunity to lead a transformative operational project.
  • Direct impact on guest experience and satisfaction.
  • Work with live AI agents in a pioneering hospitality environment.
  • Chance to scale processes across a growing portfolio.
  • Collaborate closely with innovative founders who prioritize action.
Full Job Description
The Mandate

We're looking for ONE person to build the operating system for how couples experience Bolt Farm, and then run it.

This is not a documentation project. It is not a role where you produce an SOP binder nobody opens. It is not a seat for someone who needs the system to already exist. You will inherit a live operation with strong output and weak infrastructure, and you will build the infrastructure underneath it while it runs.

The Archetype: The Machinist

We call this seat the Machinist, because the deliverable is a machine, not a memo.

They ship, then document. They have built a working system first and written it up second, and can name a time the doc came after the thing already worked.

They delete before they add. Given a recurring problem, their first instinct is to remove the step that causes it, not to add a policy on top of it.

They build with AI as a default, not a project. They have automated a real piece of their own job and can demo it running.

The Only Three Things That Matter
  1. Show us the machine. Something you built that does real work without you touching it. A workflow, an automation, an agent, a dashboard, a messaging sequence. It has to still be running, or have run long enough to produce a result you can name.
  2. Show us the humans using it. Building it is half. Getting a team to actually adopt it is the half most people fail. Passing looks like: a specific system other people run daily that they did not build.
  3. Show us the subtraction. Tell us about something you killed. What you removed, why, and what got better because it was gone.
What You Own
  • The guest experience operating system end-to-end, from AI intake through the T+180d relationship check-in
  • The Dreamweaver, Host, and Guest Communications teams, and the cadences they run on
  • Every automated and human guest touchpoint, and the decision of which should be which
  • The wow delivery engine: four standardized wows plus one creative wow per stay, at full occupancy, without heroics
  • The feedback loop: review trends, survey data, and service failures converted into a shipped change every week
  • Service recovery as a system, not a series of rescues
  • Guest data integrity inside BoltOS as the single source of truth
  • Scheduling, coverage, and staffing models for all guest-facing operations
Why This Is the Best Seat on Earth

Most operators inherit a system and maintain it. You will inherit demand and build the system. The product already works: 3,300+ five-star reviews prove it. What's missing is the layer that makes it survive scale, and we are scaling from a $32M flagship toward a $200M+ portfolio. Whatever you build here ships to every property after this one. You will have BoltOS, live AI agents already handling guest operations, and a founder who moves in days, not quarters.

No Gates. Only Signal.

No degree required. No hospitality background required. No minimum years required.

Never waived: a resume and a written application.

If you have never worked in a hotel but you built the guest-messaging system for a 30-unit short-term rental portfolio, apply. If you ran guest services at a luxury resort for fifteen years and never built a tool, this will be a hard interview.

If you need the system to exist before you can lead it, this isn't your seat.

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