Grants Writer & Contract Manager

The Role

The Centering Healthcare Institute is recruiting a Grants Writer & Contract Manager (GWCM) to support CHI's ambitious growth plan and focus on increasing institutional support. Reporting to the Sr. Manager of Philanthropy, the GWCM will be responsible for conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, contract, and government sources. They will work closely with program directors to ensure the smooth development and execution of grant requests for proposals, reports, agreements, and compliance measures.

Key Responsibilities

Grant Writing, Reporting & Contract Management (70[PG3] %)

• Research and track upcoming grant opportunities that CHI qualifies for using several sources
• Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance
• Draft and edit high-quality, compelling LOIs, grant proposals, grant reports, and acknowledgment letters
• Collect data and study findings to support grant proposals and reports. Particular attention to checking for completeness against grant instructions and ensuring compliance and regulatory requirements
• Develop grant templates and master files, collect standard organizational attachments, and develop a range of resource tools for grant submissions
• Copy, collate, package, and submit final grant materials per grant instructions and within funder deadlines
• Work within funder online portals and maintain passwords for access
• Liaise with funders as needed around grant reporting questions and grant submissions
• Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies
• Engage in donor relations with grant-related funder contacts, track acknowledgments, and execute thank you letters to funders
• Meet with funders for unawarded grants and collect and track feedback for future submissions and improvement
• Review, summarize, and track data on grant application outcomes
• Oversee and track all grant milestones including, but not limited to, proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, and awards
• Support communications around funder acknowledgment and grant announcements via the website, e-newsletters, and social media
• Work with IT, Programs, and other departments on data collection efforts needed for completing reports and writing grant proposals
• Maintain a reporting calendar and submit grant and contract proposals in a timely manner.

Process Management (30%)

• Support the development and management of the CHI grants management program, including helping to build tools, processes, and infrastructure for grant and reporting processes and cross-collaboration around grant and reporting with different CHI teams
• Work closely with grants and revenue team members in Accounting around grant allocations for expense and revenue based on grant contracts.
• Manage the full cycle of grant work at CHI from idea inception through reporting on awarded contracts.
• Launch and manage a cross-collaborative grants & contracts team, which includes regular meetings to decide on new grants, discuss potential contracts, discuss awarded grant requirements, and onboard team members managing the grants to ensure they know their role within the contract. Work with cross-team members on grant tracking, follow-up, regulations, and reporting.
• Responsible for tracking programmatic funding needs and grants fundraising strategy
• Research prospective grant sources (private, corporate, and government) compatible with CHI's mission, values, and programs in support of the institute's strategic and program goals and calendaring those prospects into the annual grant strategy

Reporting Structure and Key Relationships

This position reports to the Sr. Manager of Philanthropy and works closely with the Chief External Engagement Officer, Business Development, and Philanthropy Associate Team members

Qualifications and Requirements

Experience:

• 3-5 years of grant writing and reporting experience in a non-profit setting, preferably focused on Health, Birth, or Reproductive Equity
• Experience managing 3-5 reports and grant submissions per month and over 50 contracts at a time
• Expertise in contract tracking and contract compliance work
• Strong written communication skills; demonstrated ability to write clear, structured, articulate, and persuasive proposals and reports
• Ability to track and meet deadlines
• Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment
• Experience with Salesforce is strongly preferred, and reporting databases such as Power BI are preferred
• Experience developing new policies, processes, and tools
• Strong project management skills
• Demonstrate leadership ability, team management, and interpersonal skills
• Exceptional process management skills
• Possess a high level of personal integrity, good judgment, and maturity
• Brings a collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staff
• Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
• Strong analytical skills
• Motivated by the mission of CHI and the Centering model

Skills:

• Outstanding interpersonal, teamwork, and collaboration skills;
• Exceptional written and verbal communication skills;
• Strong communication, leadership, and team-building skills
• Excellent organizational skills and attention to detail;
• Proficient in Microsoft Office and project management software (Asana, Monday.com or equivalent);
• Proficient in Instrumentl, Donor Search Platform
• Demonstrated ability to maintain the highest ethical standards, including confidentiality and handling sensitive situations and information with the utmost discretion and diplomacy.

Cultural Sensitivity:

• Commitment to ideals of justice, equity, diversity and inclusion; and to fostering an anti-racist work culture and to anti-racist principles and learning.
• Ability to uphold our core values of Accountability, Diversity & Equity, Partnership, Data-Driven decision-making, and Community.

Working Conditions

The Grants Writer & Contract Manager operates in a remote office-like environment. While adhering to a standard full-time work schedule, working irregular hours may be necessary. We prioritize adaptability, iterative approaches, and cross-functional collaboration, fostering a culture of continuous improvement and innovation.

Communication: Regular check-ins via [communication tools, e.g., Microsoft Teams, Zoom, email] are required to maintain alignment, productivity and collaboration.

Productivity: Must be able to meet deadlines and deliver high-quality work without direct supervision. This utilizes standard office equipment such as computers, phones, photocopiers, and audiovisual systems

Travel: Up to 10% travel to various locations may be expected for attending conferences, staff meetings and retreats, and any other relevant event.

Compensation and Benefits

The salary range for the Grants Writer & Contract Manager role is $81,000-90,000, based on the qualifications and years of relevant experience the selected candidate brings.CHI offers a comprehensive benefits package that includes health, dental, and vision insurance, paid holidays, a 401(k) retirement plan with a matched employee contribution of up to 6%, and flexible vacation time, among many other health and wellness offerings.

Vaccination Requirements

As a condition of employment, each candidate selected for employment will be required to have received at least one dose of a COVID-19 vaccination prior to the selected candidate's start date with the Company and be fully vaccinated (as that term may be defined by the CDC) within 30 days from that date, unless approved for an exemption. We are a healthcare consulting company committed to putting health and safety first for our staff, partners, constituents, and the larger communities in which we live and work.

Proof of at least one dose of a COVID-19 vaccination will be required prior to the scheduled start date, and proof of full vaccination will be required no later than 30 days after the start date. The Company will review requests for exemption on a case-by-case basis and provide reasonable accommodations to employees needing exemptions due to disability or sincerely held religious beliefs where doing so would not result in an undue hardship.