Job SummaryUnder minimal supervision from the Sponsored Research Manager in the Division of Engineering and Applied Science (EAS), the Grants Manager is responsible for pre-award coordination of all grant applications as well as post-award support for a group of EAS faculty and their respective research groups, thus providing a full spectrum of high-level service to the faculty while communicating effectively with all campus areas.
Essential Job Duties- Assist faculty in applying for new or continued support. Review/prepare non-scientific portions of proposals, including budget development, recommending corrections to proposals and budgets, and identifying administrative issues requiring further review.
- Assist faculty in grant implementation and provide any necessary award-specific guidance to faculty and their respective groups on internal policies and procedures and funding agency compliance matters. Specific duties that are related to grant implementation include award setup, subrecipient paperwork and monitoring, equipment fabrication setup, cost sharing tracking and reporting, NIH Salary Cap compliance, effort reporting, etc. Ensure that terms and conditions of each award are consistent with Institute policies and acceptable to the Principal Investigator.
- Prepare financial projections for Principal Investigators. Develop and customize, if necessary, periodic (quarterly at a minimum) reports for faculty and Division Chair. Advise faculty of potential problems and provide recommendations for corrective action.
- Manage spending of complex accounts to ensure conformance to regulations specified by each agency; provide cost estimates and projections for various financial components of the award. Routinely communicate with faculty, utilizing both oral and written communication, regarding spending issues.
- Alert the faculty, Sponsored Research Manager, and/or Division Finance Manager of potential compliance issues.
- Maintain a positive, proactive relationship with various campus areas (Office of Sponsored Research, Project Accounting, Procurement Services, Payroll Services, etc.) to ensure full grant compliance and process efficiency.
- Manage spending of various awards to ensure that all grant expenditures are reasonable, allocable, and allowable according to OMB and agency guidelines, and follow cost accounting standards.
- Perform other related job duties as assigned.
Basic Qualifications- Bachelor's degree with 6 years of relevant work experience.
- Communicate effectively both orally and in writing.
- Exercise good judgment, diplomacy, and patience.
- Possess strong interpersonal skills.
- Use a computer proficiently for word processing, databases, spreadsheets, and online research.
Preferred Qualifications- Experience with preparing and managing budgets.
- Experience with preparing grant proposals.
- Experience with analyzing, evaluating, and recommending solutions to faculty on grant-related matters.
- Knowledge of federal funding administration and electronic proposal submission via agency websites (e.g., Proposal and Agreement Management, Research.gov, Grants.gov, DARPA, NASA NSPIRES, SciEncv).
- Oracle, Data Warehouse, and/or Caltech experience preferred.
- Ability to work independently with minimal supervision.
Required DocumentsHiring Range$93,000 to $112,300 per year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
