The G&C Professional is an intermediate-level research administrator who works one-on-one with faculty researchers to manage the full life cycle of grant proposals from initial project inception through final institutional approval and submission. This position provides highly responsive, direct project management support primarily for a standard portfolio of federal and non-federal grant submissions. The G&C Prof 3 ensures that individual faculty proposals are structured accurately, meet all milestones, and adhere strictly to compliance frameworks.
Key Responsibilities & Duties- End-to-End Proposal Management (Standard Portfolios) (45%):
- Work one-on-onewith School of Nursing (SoN) Principal Investigators (PIs) through the entire grant submission process from start to finish as well as grant reporting phases.
- Build operational checklists, outline submission timelines, lead proposal preparation meetings, and cross-reference application materials against sponsor solicitation matrices to ensuresubmission readiness. Draft all non-science proposal components (e.g., facilities; other support; collaborator, consultant and administrative letters) for faculty review.
- Ensure all documents are compliant with Sponsor requirements (e.g., verifying page limits, auditing font types, configuring SciENcv profiles, Other Support documents). Upload all proposal documents into sponsor systems.
- Sponsor Requests (5%):
- Initiate and work with PIs to develop documents in response to Sponsor requests. Coordinate, route and submit pre-award Just in Time (JIT) and
other requests through eRA Commons and the Sponsored Projects Administration (SPA).
- Budget Preparation & Calculation (20%):
- Partner directly with PIs to prepare and calculate standard proposal budgets and baseline budget justifications and statements of work.
- Ensure the accurate application of institutional base salaries, fringe benefit rates, and indirect cost rates (F&A) in total alignment with university policy and funder constraints.
- Initiate internal setup paperwork for SPA, mapping budget line-items to UMN PeopleSoft chart strings, and set up initial internal tracking systems.
- Draft and manage subaward and no-cost extension budgets, including directly emailing external institutional coordinators, issuing subrecipient commitment packages, auditing external
institutional rate agreements/fringe allocations, and ensuring external institutional sign-offs weeks in advance of the submission deadline.
- Post-Award Support (3%):
- Provides baseline post-award financial support, including monitoring active grant budgets and spending compliance, assisting PIs with standard
financial reporting requirements, and ensuring alignment with sponsor terms and University policies.
- Manage Data and Reporting (5%):
- Prepare and route the proposal information in MN GEMS, enter information into ONRS and other databases and ensure institutional data are accurate, and run reports as needed.
- Collaborative Relationship Building (10%): Cultivate and maintain strong, productive professional relationships with faculty researchers.
- Actively learn their ongoing administrative preferences, keep them tightly informed of milestone internal deadlines, and offer seamless, personalized guidance throughout their submission pipeline.
- Provide high-touch, solution-oriented service to all internal team members and external institutional partners.
- Research Training (2%):
- Work with other Office of Nursing Research and Scholarship (ONRS) to design and lead training initiatives for research tools (e.g., SciENcv, My Bibliography) enabling investigators to efficiently manage their research profiles.
- Template Customization & Feedback (5%):
- Utilize existing office templates, worksheets, and job aids to streamline the pre-award process for faculty.
- Provide regular administrative feedback and input to senior staff to help continuously refine and improve these tools for accuracy and thoroughness.
- Operational Alignment & Development (5%):
- Participate actively in weekly office team meetings to discuss current issues, dissect major policy updates, share regulatory
compliance insights, coordinate staff workload balances, and cover for staff who are out
of the office. - Maintain cutting-edge expertise by engaging in university courses, federal
workshops, and national research administration webinars.
Qualifications - BA/BS plus at least 4 years of experience, or a combination of related education and work experience to equal at least eight years.
- Excellent written and oral communication skills.
- Demonstrated extensive experience drafting and managing budgets for external and internal grant proposals and preparing budgets for SPA approval.
- Specific internal (e.g., UMN Grant-in-Aid) and external (e.g., NIH) grants & contracts knowledge as it relates to higher education.
- Ability to efficiently multi-task across proposal submissions to a variety of funders and
deadlines. - Experience with human subjects research as it pertains to grant proposal requirements.
- Experience effectively working with faculty researchers to manage proposal submissions
from start to finish. - Willingness and ability to work in a hybrid capacity (flex remote and in-person) on the UMN Twin Cities campus.
- Organized, committed to completing tasks fully and on time, and display professional skills in inter-professional interactions.
Preferred Qualifications- Experience with nursing foundation and other grant mechanisms.
- Experience with grant proposals that include clinical trials.
Pay and BenefitsPay Range: $34.82 - $46.14; depending on education/qualifications/experience
Time Appointment: 100% A ppointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.
How To ApplyApplications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail
[email protected] or call (612) 624-8647.
