Position Details

Position Information

Recruitment/Posting Title
Grants Administrator

Job Category
Staff & Executive - Grants Management

Department
NJMS - Medicine Infectious Dis

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the department of Medicine at the New Jersey Medical School.

Under the direction of the Program Director and Medical Director, is responsible for the day-to-day operations of all Infectious Diseases clinical grant programs, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Division of Infectious Diseases. Ensures that both pre and post- award activities comply with Federal and State University, and Sponsor requirements. Acting as a liaison with other University departments. Oversees financial administration of the Ryan White & HIV treatment and Prevention programs, including associated grants and program income.

Among the key duties of this position are the following:

• Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
• Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
• Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
• Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
• Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
• Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.
• Performs and assists with the monitoring of the awards revenues to the project accounts.
• Develops clinical trial budgets for federal and industry studies.

FLSA
Exempt

Grade
27S

Salary Details

Minimum Salary
91354.000

Mid Range Salary
115564.000

Maximum Salary
139774.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours

Standard Hours
37.50

Daily Work Shift

Work Arrangement

Union Description
MPSC - Legacy UMD

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in Business Administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
• One (1) year of supervisory/managerial experience required.
• Equivalent education, experience and/or training may be substituted for the degree requirement. Strong customer service orientation.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
• Demonstrated strong service orientation.
• Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment is preferred.
• Experience with NIH, Health Research Service Administrative, and State of New Jersey grants preferred.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs. No special vision requirements.
• Work Environment: Office environment, moderate noise.

Special Conditions

Posting Details

Posting Number
26ST1266

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

City
Newark

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.